Building Secretary-Middle School

JOB DESCRIPTION

Job Title

Building Secretary (Secondary)

Department

Schools & HR

Bargain Unit Classification

Bargaining Unit-EARL

Reports To

Building Administration

FLSA Designation

Non-Exempt

Other

Pay Scale/Lane

Collective Bargaining Agreement

Benefits

Benefit Summary

Work Calendar

213 work days

Version Date

7/2026

PART I: SUMMARY OF POSITION

The Building Secretary supports daily office operations by performing a range of general clerical functions including basic processing, reception, filing, record keeping, and other duties as assigned.

PART II: MINIMUM KNOWLEDGE, SKILLS AND ABILITIES

A. EDUCATION AND EXPERIENCE:

• High School Diploma
• Six (6) months of office experience.

B. CREDENTIALS:

• Bilingual Spanish speaking preferred

C. KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of office procedures including proper telephone usage and filing;
• Knowledge of spelling, punctuation and grammar;
• Skill in typing a variety of materials;
• Basic interpersonal skill;
• Basic oral and written communication skills;
• Basic skill in performing arithmetical computations;
• Ability to operate office equipment which includes personal computers, computer terminals and other electronic equipment;
• Ability to perform basic clerical tasks such as coding, sorting, alphabetizing and numeric ordering;
• Ability to work with individuals from diverse backgrounds.

PART III: ESSENTIAL FUNCTIONS

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provides professional customer service by greeting visitors, answering telephone calls, directing inquiries, and responding to routine requests for information.
• Prepares, edits, and distributes correspondence, reports, forms, and other documents with accuracy and attention to detail.
• Maintains electronic and paper filing systems, records, logs, and databases in accordance with established procedures.
• Receives, sorts, distributes, and processes incoming and outgoing mail and other communications.
• Enters, retrieves, verifies, and updates data within district information systems and other electronic databases.
• Reviews documents for completeness and accuracy, making authorized corrections and verifying information as needed.
• Compiles information from multiple sources and prepares routine reports, summaries, and records.
• Processes financial transactions, including receiving payments, preparing receipts, balancing funds, and completing deposits in accordance with district procedures.
• Prepares purchase requisitions, billing documents, and other routine business records.
• Maintains inventories and coordinates the ordering of office, instructional, and program supplies.
• Supports the operation of the school meal program by maintaining required records, student meal accounts, and free and reduced meal documentation.
• Assists with ordering, receiving, storing, and maintaining food and kitchen supplies in accordance with health and safety requirements.
• Maintains cafeteria cleanliness, food service equipment, and work areas in compliance with state and local health regulations.
• Assists with the preparation, serving, and distribution of meals while ensuring accurate meal counts and required documentation.
• Supervises and assists students during meal service, promoting safe, orderly, and respectful behavior.
• Assists with cafeteria setup, cleanup, and daily operational routines to ensure efficient meal service.
• Provides emergency meal service to students as needed in accordance with district procedures.
• Maintains confidentiality of student, staff, and district information in accordance with applicable laws and district policies.
• Operates office technology, computer systems, and other equipment necessary to perform assigned responsibilities.
• Performs other duties as assigned.

PART IV: STAFF SUPERVISION

Not applicable

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE EMPLOYEE ASSIGNED TO THIS POSITION. THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB RESPONSIBILITIES AND DUTIES PERFORMED BY PERSONNEL SO CLASSIFIED.

RLAS #116 IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE DISTRICT WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGE BOTH PROSPECTIVE AND CURRENT EMPLOYEES TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE DISTRICT WHEN NECESSARY.