BUDGET SPECIALIST

Budget Specialist

The essential function of the position is to provide budget management and administrative support. The position is responsible for assisting in preparing, monitoring, and analyzing operating budgets; assists with entering data and running reports in the Florida Accounting Information Resource Subsystem (FLAIR) and in the Legislative Appropriations System/Planning and Budgeting Subsystem (LAS/PBS); performing advanced administrative functions; and assisting with general accounting tasks. The position works under general supervision according to some procedures and decides how and when to complete tasks.

Examples of Work Performed:

• Assists in preparing, monitoring, and analyzing various operating budgets including monitoring available or projected resources and expenditures.
• Assist with monitoring, analyzing, researching, and reconciling operating budgets, operating budget allocations, and budget amendments using FLAIR transaction history data and legislative appropriations data, to maintain the integrity of the monthly operating reports and the data of all subsystems.
• Assist with analyzing spending patterns and identifying financial problems as they arise in the operating budgets.
• Assist with coordinating corrective actions.
• Maintain internet and intranet web pages related to: SCS funding data, legislative budget requests, District Court of Appeal Budget Commission, Trial Court Budget Commission, and the Office of Budget Services with budget related data, guidance, and forms.
• Ensure the comprehensive electronic filing system is maintained and convert historical hard copy resources to an electronic format to assist with the creation of the unit's data library.
• Assist the Budget Analysts to enter data, including budget issues and supplemental budget issues into the LAS/PBS system, and budget control transactions into FLAIR.
• Provide administrative support as it relates to meeting planning and coordination, meeting material compilation, calendar management, making travel arrangements, processing requests for travel reimbursement, making purchases, processing invoices, monitoring unit expenditures, unit staff overtime, and unit workload statistics.
• Other special assignments as needed, prepare charts, graphs, budget reports, summaries, surveys, and data collection.
• Assist with maintaining the instructions and standard operating procedures for the duties of the position.

Note: After completing the required training, this position may be eligible for up to two telework days per week in accordance with the Office of the State Courts Administrator policy.

Education and Training Guidelines:

Bachelor's degree in finance, accounting, or a closely related field; and Two years of related work experience. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience. Excel and Microsoft Office Suite experience desired.

Competencies:

Knowledge of budgeting and accounting principles and procedures. Knowledge of basic mathematics. Knowledge of the legislative budget process including applicable laws, statutes, rules, and regulations. Ability to organize data into logical format for presentation in reports, documents, and other written materials. Ability to conduct fact finding research. Ability to work independently. Ability to analyze, evaluate, and interpret financial data. Ability to examine and audit financial data and records. Ability to utilize problem solving techniques. Ability to effectively reconcile financial data. Ability to communicate effectively, both verbally and in writing. Ability to establish and maintain effective working relationships with others. Ability to determine and coordinate training requirements. Ability to determine work priorities and meet deadlines. Ability to maintain strict confidentiality. Ability to use a calculator.

Special Comments:

To be considered for the position, all applicants must: Submit a complete and accurate application profile, which includes essential information such as dates of service, reasons for leaving, and other qualifications. Ensure that all employment history and detailed information about work experience are included in the application. This should encompass military service, self-employment, job-related volunteer work, internships, and any other relevant experiences, along with explanations for any employment gaps. Please note that applicants who do not provide all the necessary information will not be considered for this position.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized health insurance plan, optional enrollment in life, dental, and disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check. In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic information, disability, or political opinions or affiliations. We hire only U.S. citizens and lawfully authorized alien workers. If you need an accommodation to participate in the application or selection process, please call the contact person listed for each position. Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711.