Position: Brokerage Marketing Coordinator Role Type: Indefinite Contract (Potential for Future Hireno
timeline for this) Location: Houston, Texas (Galleria area) Parking:Free Work Arrangement: 100% in-office Schedule: MondayFriday, 8:00 AM5:00 PM
Culture Snapshot
Friendly,
collaborative, team-first environment
Strong
sense of support youll always have access to answers and guidance if
needed
Non-micromanaged
and autonomous work expectations
New
hires succeed best when they are proactive, outspoken, and take initiative
early
Role Overview
This role sits within the
Brokerage Operations team and serves as a central point of support for
commercial real estate producers, contributing across marketing, operations,
administrative, and financial functions.
The environment is fast-paced,
collaborative, friendly, and team-oriented, with exposure to every aspect
of the office by partnering with brokers, marketing, finance, research, and
operations.
Breakdown of Role
Contributions
60%
Marketing
20%
Brokerage Operations
20%
Administrative + Office Support
Marketing Execution
(Primary Focus - 60%)
You will produce marketing
deliverables using: Adobe InDesign, Adobe Photoshop, and Adobe Illustrator
Responsibilities include:
Creating
brochures, flyers, aerial retail maps, email submissions, social media
tiles, direct mail assets, and event-related materials
Managing
and maintaining all property listings on: CoStar, LoopNet, View the Space,
and the company website
Executing
all email marketing campaigns, including creation, scheduling, audience
segmentation, and reporting
Developing
creative briefs and collaborating with internal and external creative
partners
Coordinating
vendors for property photography and videography
Ensuring
marketing materials reflect real-time availability updates and align with
company best-practice standards
Supporting
special marketing and office projects as time allows
Brokerage Operations (20%)
Manage
multiple projects simultaneously with minimal direction to the
satisfaction of brokers and their clients
Gather
market research information to create client deliverables such as, market
surveys, tour books, and competitive sets
Contribute
to standardized client-reporting documents
Update
& maintain company Contact Relationship Management (CRM) database to
track prospects, clients, and deal information
Collect
broker expense receipts according to the T&E policy
Administrative and Office
Support (20%)
General
duties such as printing, binding, scheduling meetings, greeting clients,
conference room set up, office maintenance, broker IT support, making
travel arrangements
Supporting
team initiatives with a strong service mindset
Qualifications
1-3+
years relevant experience supporting multiple people preferably in the
commercial real estate industry or other professional services
organization
Bachelors
Degree is highly preferred, but not required.
Outstanding
organizational and project management skills
Comfortable
and confident taking charge of a project or situation in order to meet
business/client goals
Self-starter;
able to start and complete projects independently
Excellent
written and oral communications; conveys ideas clearly and concisely
Team-oriented;
works well with others in a cross-functional way to get the job done
Impeccable
attention to detail; completed projects and tasks with thoroughness at
each step
Advanced
Microsoft Office product knowledge Excel, Word, PowerPoint, Outlook,
Teams
Canva
experience is a plus
Experience
with Adobe Creative Suite products, including InDesign, Photoshop and
Illustrator is required.
Ability
to learn new software and in-house platforms