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Bookkeeping / Reporting Assistant

Gotham Biotech

Portland, ME(remote)

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JOB DETAILS
SKILLS
Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Accounts Receivable Management, Accounts Receivable Processing, Balance Sheet, Billing, Bookkeeping, Budgeting, Cash Flow, Communication Skills, Corporate Policies, Credit Cards, Credit and Collections, Data Entry, Data Quality, Decision Support, Detail Oriented, Documentation, External Audit, Finance, Financial Analysis, Financial Compliance, Financial Planning, Financial Reporting, Financial Statements, Financial Systems, Financial Transactions, Forecasting, General Ledger Accounting, Generally Accepted Accounting Principles (GAAP), Intuit Quickbooks, Maintain Compliance, Microsoft Excel, NetSuite, Operations Management, Organizational Skills, Payment Processing, Payroll Administration, Payroll Tax, Pivot Tables, Presentation/Verbal Skills, Process Improvement, Profit & Loss Statements, Reconciliation, Record Keeping, Sales Tax, Tax Regulations, Tax Returns, Team Player, Time Management, Variance Analysis, Vlookups, Writing Skills
LOCATION
Portland, ME
POSTED
9 days ago

This is a remote position.


The Bookkeeping / Reporting Assistant plays a critical role in maintaining accurate financial records and delivering timely, insightful reporting to support strategic decision-making within the organization. This position is responsible for managing day-to-day bookkeeping operations, including accounts payable and receivable, general ledger maintenance, bank reconciliations, and financial statement preparation. The ideal candidate will possess strong attention to detail, proficiency in accounting software, and the ability to interpret financial data to generate clear, actionable reports. This role supports financial transparency, compliance, and operational efficiency across departments, ensuring that the organization maintains a strong financial foundation. Reporting to the Finance Manager, the Bookkeeping / Reporting Assistant serves as a key contributor to the finance team, helping to uphold internal controls and support year-end audits and tax preparation.

Responsibilities:
  • Perform daily, weekly, and monthly bookkeeping tasks including data entry, invoice processing, and payment tracking.
  • Maintain accurate general ledger accounts and ensure proper categorization of all financial transactions.
  • Conduct bank and credit card reconciliations on a regular basis and resolve discrepancies promptly.
  • Prepare and distribute monthly financial reports, including profit and loss statements, balance sheets, and cash flow statements.
  • Support the preparation of quarterly and annual financial statements in alignment with GAAP standards.
  • Assist in the preparation of budgets and variance analysis reports to support financial planning and forecasting.
  • Manage accounts payable and receivable processes, including vendor payments, customer invoicing, and collections.
  • Collaborate with external auditors during audits and provide documentation as needed.
  • Ensure compliance with internal controls, tax regulations, and company policies.
  • Utilize accounting software (e.g., QuickBooks, Xero, or similar) to streamline workflows and improve data accuracy.
  • Identify and recommend process improvements to enhance efficiency and reduce errors in financial reporting.


Requirements

Requirements:
  • Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred).
  • Minimum of 2 years of experience in bookkeeping, accounting, or financial reporting.
  • Proficiency in accounting software (e.g., QuickBooks Online, Xero, NetSuite).
  • Strong understanding of GAAP, financial reporting standards, and internal controls.
  • Excellent organizational and time management skills with the ability to manage multiple deadlines.
  • High level of accuracy and attention to detail in data entry and financial analysis.
  • Strong written and verbal communication skills for reporting and collaboration.
  • Experience with Microsoft Excel (pivot tables, VLOOKUP, macros) and Google Workspace.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Familiarity with payroll processing and tax filing (e.g., sales tax, payroll tax) is a plus.
  • Willingness to adapt to evolving financial systems and processes.

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About the Company

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Gotham Biotech