LHH Recruitment Solutions has partnered with a reputable firm. Our legal firm is seeking a detail-oriented and reliable Bookkeeper to manage day-to-day financial operations and ensure accurate, compliant accounting practices across the organization. The ideal candidate will have prior experience in a law firm or professional services environment and a strong understanding of trust/IOLTA accounting, client billing, and matter management.
Bookkeeper - Legal Industry Location: Philadelphia, PA 19148 Salary: $80-$100k
Key Responsibilities General Accounting
• Maintain accurate financial records including general ledger entries, journal entries, and account reconciliations. • Process accounts payable and accounts receivable, ensuring timely and accurate payments and collections. • Reconcile bank, credit card, and trust/IOLTA accounts monthly. • Prepare weekly, monthly, and quarterly financial reports for leadership.
Trust & IOLTA Accounting
• Manage attorney trust accounts in compliance with state bar rules. • Monitor client retainers and trust balances; ensure proper allocation of funds. • Maintain audit-ready documentation for all trust transactions.
Billing & Invoicing
• Prepare and send client invoices, ensuring accuracy and adherence to engagement terms. • Review attorney time entries for completeness and compliance. • Process write-offs, adjustments, and retainer applications. • Respond to client billing inquiries and provide support on invoice-related questions.
Payroll & Employee Expenses
• Assist with payroll processing and employee reimbursements. • Maintain accurate records of billable vs. non-billable hours (if applicable).
Compliance & Reporting
• Assist with annual audits and tax preparation documentation. • Ensure compliance with legal industry accounting standards and regulations. • Maintain confidentiality and manage sensitive financial information with discretion.
Qualifications
2-4+ years of bookkeeping or accounting experience; legal industry experience strongly preferred. Proficiency in accounting software (e.g., QuickBooks, Clio, TimeSolv, PracticePanther, or other legal billing platforms). Strong understanding of trust/IOLTA accounting requirements. Excellent attention to detail, organization, and problem-solving skills. Ability to work independently in a fast-paced, deadline-driven environment. Strong communication skills and comfort working with attorneys, staff, and clients. Experience with payroll systems (ADP, Paychex, Gusto, etc.). Knowledge of GAAP principles. Familiarity with electronic payment systems and e-billing. Excel skills (VLOOKUPs, pivot tables a plus).
Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
Pay Details: $80,000.00 to $100,000.00 per year
Search managed by: Cassandra Coakley
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.