Bookkeeper

The Bookkeeper will serve as the financial backbone of day-to-day operations. This role owns the full accounting cycle from invoicing and accounts payable/receivable to reconciliation, equipment billing, and financial reporting. You will work closely with the Financial Controller and Leadership Team to ensure accurate, timely financial records that support the company s continued growth.

Key Responsibilities

Bookkeeping & Reconciliation

• Manage full-cycle bookkeeping using QuickBooks Online daily reconciliation of transactions, bank accounts, and credit card statements
• Maintain accurate general ledger entries and ensure books are closed on time each month
• Prepare and distribute monthly financial reports to leadership

Accounts Receivable & Invoicing

• Create and issue invoices for client accounts, equipment, and recurring service fees
• Monitor and follow up on outstanding balances and past-due accounts
• Manage monthly recurring billing and ensure all accounts are accurately maintained

Accounts Payable

• Process vendor invoices and manage payment schedules
• Track and process expense reports
• Coordinate with the Financial Controller on payment timing

Equipment & Inventory Management

• Track and manage equipment inventory monitor stock levels, reconcile physical inventory against records, and maintain accurate equipment billing
• Track equipment agreements, lease paperwork, and associated documentation
• Ensure billing and related paperwork are submitted on schedule each month

Compliance & Record Keeping

• Maintain organized financial records in compliance with company policy and applicable regulations
• Support benefits administration and track related documentation
• Assist with periodic audits and financial reviews as needed

Qualifications

Required

• Minimum 1-3 years of recent, hands-on accounting or bookkeeping experience
• Recent, active proficiency with QuickBooks Online must be able to hit the ground running
• Demonstrated experience with invoicing, accounts payable/receivable, and bank reconciliation
• Experience with inventory management and equipment or asset tracking
• Strong attention to detail with the ability to manage high transaction volumes accurately
• Proficiency in Microsoft Excel or Google Sheets
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced environment
• Ability to reliably commute to Little Silver, NJ. This is an office role.

Preferred

• Experience in payments, fintech, SaaS, or a similarly transaction-heavy business environment
• Familiarity with CRM platforms and billing systems
• Associate s or Bachelor s degree in Accounting, Finance, or a related field
• QuickBooks Online certification a plus