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Bookkeeper / HR & Administrative Specialist

HEARTWORKS CHILDRENS MEDICAL HOME M

Bayboro, NC

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JOB DETAILS
SALARY
$17–$23 Per Hour
SKILLS
Accounting, Accounting Software, Administrative Skills, Background Investigation, Bookkeeping, Budgeting, Communication Skills, Data Collection, Detail Oriented, Documentation, Documentation Standards, Employee Orientation, Finance, Financial Operations, Financial Reporting, Financial Systems, Fund Accounting, Fundraising, Intuit Quickbooks, Lift/Move 30 Pounds, Mail Processing, Microsoft Excel, Non-Profit Funding, Nonprofit, Onboarding, Operational Support, Operations Processes, Organizational Skills, Payroll Administration, Presentation/Verbal Skills, Reconciliation, Record Keeping, Team Player, Telephone Skills, Training/Teaching, Vehicle Driving, Writing Skills
LOCATION
Bayboro, NC
POSTED
30+ days ago
Benefits:
  • Family Friendly
  • Flexible schedule
  • Training & development

About HeartWorks
HeartWorks is a mission-driven nonprofit serving underserved families through education, wellness, mental health, and community-based support. We’re a small, collaborative team passionate about making a difference locally.
 
Position Summary
We’re seeking a reliable, detail-oriented Bookkeeper / HR & Administrative Specialist to support financial operations, employee processes, and daily office functions. This role reports to the Finance Director and is ideal for someone organized, self-sufficient, and interested in growing with a nonprofit.

General Information
o   On-site in Bayboro, NC
o   $17 to $23 per hour to start, based on experience & qualifications, with opportunity for increase after 90 days (role currently capped at $25/hour)
o   20 to 25 hours per week (flexible within normal business hours)


Key Responsibilities

Financial & Bookkeeping
o   Record transactions in QuickBooks and maintain accurate financial records
o   Reconcile monthly bank statements
o   Assist with bi-weekly payroll processing
o   Support financial reports, budgets, and audits
o   Assist with bi-weekly payroll processing
o   Track and compile data for grant & program reporting
o   Support timely submission of grant and audit-related financial documentation

Human Resources Support
o   Assist with onboarding (new hire paperwork, background checks, personnel files)
o   Support offboarding processes and documentation
o   Maintain accurate employee records and ensure confidentiality
o   Serve as a point of contact for basic HR-related questions

Administrative & Clerical Support
o   Maintain organized digital and paper filing systems
o   Answer phones and manage incoming/outgoing mail
o   Provide general administrative support (scheduling, documents, communication)
o   Assist with fundraiser and event preparation
o   Support day-to-day office operations



Qualifications:

Required Qualifications
o   Minimum 1 year of entry-level finance, accounting, or bookkeeping experience, including basic knowledge of finance and accounting principles
o   Strong organizational skills, strong attention to detail
o   Reliable, self-sufficient, and capable of independently managing tasks
o   Excellent verbal and written communication skills
o   Proficient in Microsoft Excel 
o   Able to handle confidential information with discretion
o   Able to climb stairs, drive a car, sit for extended periods, and lift up to 30 lbs
o   Able to pass a background check

Preferred Qualifications
o   Associate’s degree in accounting, finance, HR, or related field
o   2+ years of nonprofit bookkeeping, HR, or administrative experience
o   Experience with QuickBooks or similar accounting software
o   Experience with administrative and/or HR functions
o   Experience with nonprofit fund accounting and grant reporting

What Success Looks Like in the First 90 Days at HeartWorks
o   Develop a strong understanding of HeartWorks’ financial systems, workflows, and documentation standards
o   Demonstrate accuracy and consistency in bookkeeping and administrative tasks
o   Become comfortable managing routine responsibilities independently
o   Build familiarity with employee records and onboarding/offboarding processes
o   Establish individualized performance targets within the first 1–2 weeks, with a 90-day review scheduled at that time
o   Show meaningful progress toward established targets, with opportunity for a pay increase at the 90-day mark

We are willing to train the right candidate who is eager to learn and grow with our organization.

About the Company

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HEARTWORKS CHILDRENS MEDICAL HOME M