BOND AND CONTRACT SERVICES AGENT (2376)

BOND AND CONTRACT SERVICES AGENT (2376)

Salary

$74,963.20 - $100,464.00 Annually

Location

Facilities Planning & Maintenance, CA

Job Type

Full-time, Classified Management

Job Number

2376

Department

Facilities Planning & Maintenance

Opening Date

06/10/2026

Closing Date

7/6/2026 5:00 PM Pacific

• Description
• Benefits

Description

Supports the District's Facilities Planning and Maintenance Department and Nutritional Services and Operations Department by managing the end-to-end contract process, including procurement coordination, document preparation, budget tracking, and compliance monitoring. This classification requires thorough knowledge of public sector contracting procedures, California Education and Public Contract Codes, and construction/operations-related contract administration.

CURRENT VACANCY: One full-time management position (12 mos/yr, 8 hrs/day), at the Facilities Planning and Maintenance Department.

Position includes full district-paid benefits for the employee and dependents. Maximum District contribution to the health insurance plan for the 2025-2026 school year of $30,196.80 for all employees.

All GUSD jobs are in person.

Examples of Duties

Note: This is only a partial list of the qualifications. A more complete list of qualifications, duties, responsibilities, and other details for this classification can be found on our web site at www.gusd.net: https://www.schooljobs.com/careers/gusd/classspecs.

• Develops and manages contracts and other services, including bid preparation, analysis, and award recommendations.
• Reviews and analyzes contracts to ensure compliance with district policies and legal requirements.
• Monitors contract performance and prepares related reports.
• Manages vendor relationships.
• Assists in the preparation of departmental budgets.
• Drive a personal vehicle to attend meetings, training sessions, and conduct work.
• Perform complex and technical accounting work in the maintenance and analysis of records of revenues, expenditures, and program/project funds.
• Perform accounting of bond, construction, and other funds; monitor and prepare periodic reports on funds; conduct expenditure analysis and audits to ensure full reimbursement of district costs in connection with construction and other fund expenditures.
• Work closely with an Accounting Technician or other accounting personnel. Perform detailed analyses on contractor cost proposals, bids, amendments, and change orders to maximize value and minimize the cost of goods and services to the district.
• Draft and review contractual documents consistent with district policies and California Education and Contract Codes.
• Evaluate bids and proposals for responsiveness and responsibility, and prepare award recommendations for management review consistent with established policies.
• Responsible for gathering, consolidating, producing, and incorporating into reports all required costs, schedule, change, progress, and performance data as required for bond project reports.
• Perform a variety of clerical and accounting duties in accordance with established procedures.
• Implement, analyze, report, and ensure accuracy of contracts.
• Manage the full lifecycle of contracts for the Facilities Planning and Maintenance Department and the Nutrition/Operations Services Departments, including drafting, routing, execution, amendments, renewals, and closeouts.
• Coordinate procurement processes for professional services, construction, equipment, and operational contracts; assist with RFPs, RFQs, and bid solicitations.
• Ensure compliance with applicable federal, state, and local laws and regulations, including the California Education Code and Public Contract Code.
• Analyze bids, proposals, cost estimates, and contractor change orders; prepare summaries and recommendations for award and approval.
• Collaborate with legal counsel, project managers, and administrators to draft and review contract terms and scopes of work.
• Monitor contract deliverables, timelines, and budgets; identify issues and ensure proper resolution in coordination with department leadership.
• Maintain contract files, supporting documentation, and reporting systems; ensure records are audit-ready and compliant with retention requirements.
• Prepare periodic and ad hoc reports on contract status, expenditures, performance, and compliance for internal and external stakeholders.
• Assist departments in planning, budgeting, and tracking encumbrances and expenditures related to contracted services.
• Coordinate vendor onboarding and ensure proper insurance, bonding, and licensure requirements are met.
• Serve as liaison between departments, vendors, and contractors to address contract issues, inquiries, and negotiations.
• Participate in audits, inspections, and reviews by external agencies or internal controls.
• Provide training and support to staff on contract procedures, guidelines, and systems.
• Administer the contract change process.
• Maintain contract files and records as required.
• Perform related duties as required.

Employment Standards

Minimum Requirements:

Three years of progressively responsible experience in contract development, procurement, and/or contract administration, including at least one year supporting public sector projects or school district operations. Experience managing contracts related to construction, planning, on nutrition/ operational services.

Any combination of experience, education, and training that would provide the required knowledge, skills, and abilities may be considered.

Desirable Qualifications:

• Bachelor's degree from an accredited college or university in business administration, public administration, construction management, or a related field.
• Experience working with California K-12 educational agencies.
• Written and oral proficiency in a second language.

License or Certificate:

Positions in this classification require the use of personal transportation and the possession of a valid California Class C driver's license. Also, the ability to be insured at standard vehicle liability and property damage insurance rates and maintain insurability.

Examination Process

To apply: Visit www.gusd.net: https://www.schooljobs.com/careers/gusd

Step-by-step online employment application guide: https://www.schooljobs.com/home/applicationguide

Phone inquiries are welcome at (818) 241-3111, Ext. 1378.

Incomplete applications are disqualified. Attached resumes are not accepted in lieu of a completed district application. If desired,resumes and other supporting documents may be scanned and attached to supplement a completed application form. Application materials must clearly demonstrate that applicants meet all minimum requirements for the job.

A review of applicants experience and qualifications will be conducted. Based on the evaluation, those whose qualifications best meet the current needs of the District will be invited to participate in the next step of the selection process. The examination may include a written test and/or a technical project, and will include a technical qualifications appraisal interview. Qualified candidates will be provided with more details at the appropriate time.

Salary: Salary amounts listed above indicate the first and last steps of the range.

Probationary period: 130 days of paid service.

After an offer of employment, a candidate must submit evidence of freedom from tuberculosis,fingerprint clearance with the Department of Justice, and a pre-employment physical exam (district-paid). The onboarding process includes legally mandated training(s) and reference checks. In addition, pursuant to Senate Bill 848 (SB 848), the District is required to conduct reference checks that include inquiry into whether the applicant has ever been the subject of a credible complaint, investigation, or disciplinary action related to child abuse, sexual misconduct, or sexual harassment.

Statement of Non-discrimination (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973): The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment (including sexual harassment), intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a persons association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities. The District will take steps to assure that the lack of English will not be a barrier to admission and participation in district programs. A copy of the Districts Uniform Complaint Policy is available by calling (818) 241-3111, Ext. 1457. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel:

Title IX Coordinator: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, titleix@gusd.net

Section 504 Coordinator: Dr. Narineh Khemichian, 223 North Jackson, (818) 241-3111, Ext. 1500, nkhemichian@gusd.net

Title II/ADA: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, kking@gusd.net

Benefits for permanent employees who work 4 or more hours per day include medical, dental, vision and life insurance.

Salary: The beginning and ending salary steps are shown on each examination announcement. Permanent employees with satisfactory service receive salary increases upon completion of their probationary period and at one-year intervals thereafter, up to the maximum rate.

Holidays: Regular classified employees are entitled to pay for authorized holidays, provided they were in a paid status during any portion of the working day immediately preceding or succeeding the holiday.

Sick Leave: One day of sick leave earned per month, accumulation is unlimited.

Retirement: All new employees who work half time or more must become members of the California Public Employees Retirement System and the Federal Social Security program. Contributions are withheld from salary. Employees may become eligible for retirement at age 50 with a minimum of five years service.

Application Process: Applications are accepted on line at www.gusd.net and must be complete, contain all required documents and information, and be received (not postmarked) on or before the deadline. Applications may be rejected for any reason including, but not limited to, the following: late, incomplete or illegible materials; previous dismissal from the classified service; conviction of certain offenses; false, misleading statements or omissions of information on application materials. No additional information will be accepted after the final filing date listed.

Examination Process: A review of the applicants experience and qualifications will be conducted. Based on that evaluation, a limited number of applicants whose qualifications best meet the current needs of the district will be invited to participate in the next step of the examination process. The examination process will consist of one or more related test parts covering any subject matter appropriate to the duties of the position. Qualified applicants will be advised of the test components and weights prior to the administration of the first test part.

Eligibility List: Candidates successfully completing all phases of the application and examination procedure will be ranked on the appropriate eligibility list according to their total examination scores. This list is normally in effect for one year.

Classification: When a vacant position is to be filled, the top three reachable ranks from the eligibility list are contacted for employment interviews. The supervisor of the vacant position will interview those candidates and may make a selection from any one of them. Depending on the vacancy, current employees in the same classification who have a transfer request on file, may also be interviewed. New employees must serve a six-month or one-year probationary period, depending on the classification involved.

Fingerprint Requirement: California state law requires that all classified employees be fingerprinted. Candidates are responsible for paying the fees.

Certificate of Tuberculosis Examination: New employees must furnish proof that within the last 60 days they have had a Mantoux tuberculin skin test.

Accommodation: In compliance with the Americans with Disabilities Act, applicants with disabilities may request that reasonable accommodation be given related to the actual examination process. Requests must be made at the time of application.

Physical Examination: Employees must be physically and mentally able to perform the essential duties of the position without hazard to themselves or others. As a condition of employment, all prospective new hires must receive District approval relating to their fitness to work based on a physical examination. Tests must be given by a District-approved physician.

Mandatory Child Abuse Reporting Training (AB1432): As a state requirement, all prospective employees of the district are required to complete the Mandated Reporter Educators Training course, prior to their start date of employment. The training must also be completed annually thereafter.

Veterans Preference: Five additional points of credit are added in entry-level examinations to the final passing score of qualified veterans showing 30 days or more service during time of war (10 points for disabled veterans) upon presentation of proof of veterans status (Form DD-214). This evidence must be presented during the examination procedure. No credit will be given after this period.

Reminder: All current employees are reminded that in order to promote, an application must be filed during the filing period, tests must be taken, and passed. Permanent employees interested in a transfer must file a transfer request form.

The provisions of this announcement do not constitute an expressed or implied contract or offer of employment. Any provision contained herein may be modified or revoked at any time without notice. Applicants should rely only on the official GUSD web site and bulletins for accurate and reliable information. GUSD is not responsible for inaccurate and outdated information appearing on unauthorized web sites or in other publications such as those of employment agencies.

Employer Glendale Unified School District

Address 223 N. Jackson St.

Glendale, California, 91206

Phone 818-241-3111

Applicant Technical Support: 855-524-5627

Website http://www.gusd.net