Billing Specialist

Position summary
This position is responsible for client billing and client account maintenance.

Job duties and responsibilities

• Bill clients monthly for assigned attorneys within the paperless 3E workflow system
• Generate and proof invoices for accuracy
• Mail, email, or electronically submit invoices to clients
• Communicate with assigned attorneys and secretaries regarding status of monthly billing
• Update client and matter information within the 3E system
• Assist attorneys and secretaries with inquiries
• Set up electronic billing as needed
• Edit time and cost entries as instructed
• Research details of expenses and credits on a client account
• Assist with special projects as assigned by attorneys or manager

Job duties and responsibilities are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education

• Associate degree in accounting or equivalent work experience preferred

Experience

• Prior experience with billing or other accounting function preferred
• Experience with Elite/3E or other accounting or billing system preferred
• Experience in a law firm or professional services environment a plus
• Mathematical aptitude
• Ability to organize and prioritize multiple assignments
• Ability to work independently on various projects and meet deadlines
• Knowledge of Microsoft Excel and Elite/3E accounting software
• Excellent communication and interpersonal skills
• Ability to work with individuals at all organizational levels
• Customer focus with a track record of providing a high level of service
• Ability to organize and prioritize workload

Skills

• Excellent verbal and written communication skills
• Strong organizational skills
• Ability to prioritize workload in a fast-paced environment
• Ability to work independently and maintain a professional manner
• Strong attention to detail
• Ability to communicate and interact effectively with all organizational levels
• Ability to meet weekly and monthly deadlines
• Ability to handle multiple tasks and complete assignments within set timelines
• Exceptional organizational and time management skills
• Strong problem-solving and troubleshooting abilities
• Solutions-oriented thinking

Additional information

Supervisory responsibilities

• None

Equipment used

• Personal computer and standard office equipment including telephone, calculator, copier, and scanner

Essential job functions

• Ability to sit or stand for extended periods and perform prolonged computer use
• Ability to use computers, telecommunications, and digital collaboration tools
• Ability to communicate effectively
• Ability to maintain attention to detail while analyzing complex information and managing multiple priorities
• Ability to apply sound judgment to decisions
• Ability to work extended hours as required to meet business needs

Working conditions

• Required to work in the office a minimum of four days per week
• May be required to work hours beyond the normal daily schedule
• Weekly schedule to be discussed with direct supervisor

Pay ranges

This position is non-exempt. The hourly wage range for this role is outlined below, with corresponding estimated annual compensation based on standard weekly hours:

Pittsburgh/Denver/Atlanta/Dallas/Houston - $22.60- $26.44 per hour (40-hour workweek; approximately $47,000 - $55,000 annually)

Miami - $24.10 - $28.20 per hour (37.5-hour workweek; approximately $47,000 - $55,000 annually)

Philadelphia - $24.03 - $28.84 per hour (40-hour workweek; approximately $50,000 - $60,000 annually)

Chicago - $27.47 - $28.84 per hour (35-hour workweek; approximately $50,000 - $60,000 annually)

Princeton/Washington DC - $25.48 - $$30.28 per hour (40-hour workweek, approximately $53,000 - $63,000 annually)

This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Employee benefits overview
Our comprehensive benefits package includes:

• 401(k) retirement plan
• Medical insurance
• Health savings account
• Virtual health services
• Dental insurance
• Vision insurance
• Accident insurance
• Hospital indemnity insurance
• Critical illness insurance
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Flexible spending accounts
• Lyra Health employee assistance program
• Paid family leave for eligible exempt and non-exempt staff
• Transportation benefit
• Back-up child care services
• College Coach program
• Pet insurance
• Paid time off available to full-time, non-temporary employees

Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with core values of integrity, excellence, teamwork and respect, innovation, and impact. Reed Smith provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.