Accounting, Automotive Repair and Maintenance, Billing, Check Processing, Communication Skills, Corporate Policies, Customer Support/Service, Federal Laws and Regulations, File Maintenance, Inventory Management, Inventory Transactions, Mail Processing, Microsoft Exchange Server, Post-Sales, Presentation/Verbal Skills, Reconciliation, Regulatory Compliance, Sales Commission, State Laws and Regulations, Wholesale Industry, Writing Skills
Billing/Inventory Administrator
Job ID 2026-36370 Job Location US-TX-Houston
Category Customer Service Type Regular Full-Time
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More Information About This Job
Overview
Job Summary
We are seeking a highly motivated Billing/Inventory Administrator to support and strengthen the Company's titling, billing, and inventory department. This role partners closely with the Accounting team to deliver clear, accurate data into our software system.
Responsibilities
- Process Daily New & Used Inventory Transactions
- Process Daily Wholesale & Dealer Trade Transactions
- Audit Deals for compliance with Federal, State and City Laws, as well as, Corporate Policies and Procedures
- Post each deal which met compliance requirements into proper accounting journals
- Process all paperwork to prepare for Trade-in payoffs
- Properly review and post sales commission
- Properly post all commission adjustment entries after each pay period
- Perform schedule maintenance on Inventory, We-Owe, Payoff, and Payable schedules
- Prepare all check requests needed for each deal.
- Maintain New & Used Vehicle Inventory Files
- Maintain Wholesale & Dealer Trade Worksheet Files
- Maintain Auto Exchange File
- Process Auto Exchange Deal Transactions
- Perform Auto Exchange Reconciliation
- Perform Intercompany Accounting Reconciliation
Qualifications
Outstanding communication skills both verbal and written.
Professional appearance and outstanding work ethic.
Great attitude with a high-energy personality.
Superior customer service skills.
Self-starter and self-motivated.
Ability to work well in a process-driven environment.
Experience in a dealership a plus
Experience in CDK a plus
Equal Opportunity Employer
We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Employment may be contingent upon successful completion of a background check and/or drug screening.