Billing Clerk

FLSA status: Non-exempt

Job Summary

Manage invoice processes for client billing including maintaining accurate client records and subsequent reporting of client financial information. Ensure accurate recording of attorney and paralegal time. Prepare billing invoices, communicate with attorneys to finalize billing in compliance with client fee agreements, and utilize billing software to generate client bills and related financial reports.

Job Duties

• Coordinate with attorneys on billing preparation and invoices
• Edit, revise and finalize invoices in accordance with firm policy and attorney instructions
• Send and track invoices to clients
• Collect and process client payments and update client accounts as needed
• Prepare general and special reports as needed
• Input and maintain accurate financial data in firm management system
• Prepare aging reports and collection summaries
• Assist with month-end and year-end closing procedures
• Maintain organized filing systems for billing records documentation
• Act as a point of contact for clients in regard to their account
• Assist with client intake and conflict checking processes necessary to open new client matters
• Support other accounting functions and special projects as needed

Qualifications

Education:

• Associate or Bachelor's degree in Accounting preferred

Experience:

• One to three years of billing experience in a law firm of professional services environment preferred
• One to three years accounting and finance experience
• Customer service background

Skills/Certifications:

• Knowledge of Microsoft Word, Excel, Outlook and web-based research tools; ability to learn and understand legal procedures and terminology.
• Working knowledge/experience with legal billing software including legal management system (LMS) and document management systems preferred
• Knowledge of standard records management practice and procedures for recordkeeping
• Proficient typing/keyboarding skills
• Excellent math skills and proficiency with a 10 key calculator
• Strong understanding of accounting principles

Job Specific Skills:

• Ability to multi-task, prioritize and manage a full workload in a fast-paced environment
• Excellent attention to detail, efficiency and accuracy
• Ability to work independently and in collaboration with assigned attorneys and other departmental staff
• Strong written and verbal communication skills
• Proven analytical thinker with strong problem solving skills

Physical Demands

The work is primarily sedentary. Typically, the employee may sit comfortably to perform the work. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• The employee is regularly required to talk or hear.
• The employee is frequently required to stand, walk, bend, kneel, stoop, and crouch; using hands and fingers for detailed work.
• The employee is frequently required to perform close visual work on computer terminal including extensive keyboarding.
• The employee is occasionally required to lift file boxes up to 20 pounds and push files carts up to 30 pounds, frequently carrying light items such as paper, books or small equipment.
• The employee is occasionally required to work overtime hours as needed.

Comprehensive Compensation & Benefits Package:

Financial:

• Competitive base salary commensurate with experience
• Performance-based bonus opportunities
• 401(k) retirement plan with employer matching

Health & Wellness:

• Comprehensive medical, dental, and vision insurance
• Health and wellness programs

Chambliss is committed to being one of the best law firms to work for in our region. We are actively searching for highly qualified people to work as attorneys, legal assistants, and support staff personnel. Chambliss strives to attract a diverse workforce and is proud to be an Equal Opportunity Employer.