Description <-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemailJOB DESCRIPTIONSummaryTOTE Resources LLC is seeking a detail-oriented and highly analytical Billing Analyst to join our team in Jacksonville Florida. The Billing Analyst will be responsible for preparing reviewing and submitting government contract invoices while ensuring compliance with applicable federal regulations and contractual requirements. This role serves as a key liaison between Operations Accounting Purchasing and government customers to support accurate billing timely collections and audit readiness.Essential Duties and ResponsibilitiesPrepare review and submit invoices in accordance with government contract requirements includingCost-Plus ContractsFirm Fixed-Price ContractsTime and Materials T&M ContractsEnsure compliance with Federal Acquisition Regulations FAR Defense Contract Audit Agency DCAA guidelines Defense Federal Acquisition Regulation Supplement DFARS and other applicable government requirements.Analyze contract terms task orders modifications and funding documents to ensure accurate invoicing and revenue recognition.Monitor accounts receivable and collections activities for government customers ensuring timely resolution of outstanding invoices.Research document and resolve billing discrepancies invoice rejections payment delays and contractual billing issues.Reconcile financial and billing data between internal accounting systems and government invoicing portals.Review aging reports and proactively follow up on overdue accounts to achieve collection targets and improve cash flow.Maintain complete organized and audit-ready billing documentation to support internal reviews customer audits and DCAA examinations.Build and maintain effective working relationships with government customers and contracting representatives to promote accurate and timely payment processing.Collaborate with Accounting Purchasing Contracts and Operations teams to resolve purchase order funding and invoicing issues.Escalate complex billing collection or compliance concerns to the Revenue Manager as appropriate.Prepare ad hoc reports analyses and special projects to support management decision-making and process improvement initiatives.QualificationsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Required Skills and CompetenciesStrong verbal and written communication skillsExceptional customer service and relationship management abilitiesAdvanced analytical and problem-solving skillsHigh level of accuracy and attention to detailStrong organizational and time management skillsAbility to manage multiple priorities and meet deadlinesEffective collaboration across departments and functionsSound judgment and decision-making capabilitiesAbility to adapt in a fast-paced deadline-driven environmentTechnical SkillsGovernment contract billing and invoicingAccounts receivable and collections managementAccount reconciliations and financial analysisAudit support and regulatory complianceContract funding and invoice validationFinancial reporting and data analysisProcess documentation and continuous improvementExperience with accounting ERP project accounting and purchasing systemsWorking Knowledge OfFederal Acquisition Regulations FARDefense Federal Acquisition Regulation Supplement DFARSDefense Contract Audit Agency DCAA requirementsProficiency With Government Payment and Invoicing Portals IncludingPIEE Procurement Integrated Enterprise EnvironmentIPP Invoice Processing PlatformDelphiAdvanced Microsoft Excel Skills IncludingPivot TablesVLOOKUPXLOOKUPData AnalysisReporting and Reconciliation ToolsProficiency With Microsoft 365 Applications IncludingOutlookWordTeamsPowerPointEducation and ExperienceRequiredMinimum of 3-5 years of experience in billing accounts receivable accounting or a related financial role.Direct experience supporting government contract billing and invoice processing.Experience working with government compliance requirements and contract regulations.PreferredBachelor&8217s degree in Accounting Finance Business Administration or related discipline.Experience supporting federal government contracts maritime operations defense contracting or similar industries.Experience with project accounting and contract management systems.Work EnvironmentFast-paced deadline-driven environment focused on billing cycles collections and month-end close activities.Collaborative team-oriented culture with frequent interaction across multiple departments.Primarily office-based environment with normal levels of noise lighting and temperature.Ability to sit for extended periods and work extensively with computer systems and financial applications.Key Success FactorsSuccess in this role will be measured byAccuracy and timeliness of invoice submissionCompliance with government contract requirementsReduction in aging accounts receivable balancesTimely resolution of billing discrepanciesAudit readiness and documentation qualityPositive internal and external customer relationshipsContinuous process improvement and operational efficiencyEqual Opportunity EmployerTOTE Resources is an Equal Opportunity Employer &8211 Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. TOTE Resources is a drug-free employer and a participant of the E-Verify Employment Verification Program.Explore transportation and logistics industry job opportunities from Hawaii to Alaska
and Washington State to throughout the Caribbean. Visit saltchukjobboard.com today<-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemail <-- post-content --> Your browser failed to load the job description PDF in iframe. Please click the view button below to open job description PDF in a new tab. View PDF