Accounts Payable, Administrative Skills, Billing, Data Entry, Data Quality, Employee Relations, English Language, Interpersonal Skills, Inventory Management, Leadership, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multilingual, Operations Management, Organizational Skills, Reporting Skills, Spanish Language, Telephone Skills, Time Management
Bilingual Office Administrative Assistant
Temp to Hire Pay: $19.00 - $24.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 5:00 PM
Job Description:
- Handling general office tasks and administrative duties.
- Providing administrative support to ensure efficient operation of the office.
- Organizing files, creating correspondence, and preparing reports or documents both electronic and physical.
- Answering the telephone, directing calls to appropriate parties and taking messages
- Providing assistance via phone, mail, and e-mail
- Check email account daily using Outlook.
- Manage office supplies inventory and place orders when necessary.
- Matching invoices and delivery tickets in a timely manner.
- Responsible for receiving, processing, and verifying invoices related to accounts payable.
- Maintain electronic & paper filing systems; ensure data accuracy and confidentiality.
- Support special projects, such as benefit enrollment forms, job folders, office retention and Alpha project.
- Perform other admin duties as assigned.
Qualifications:
- Ability to work with shifting priorities and positively adapt to change as needed.
- Data entry skills – enter, update and verify data in various databases and systems.
- Excellent organizational and leadership skills.
- Outstanding Bilingual (Spanish/English) communication and interpersonal abilities.
- Knowledge on Microsoft Outlook, Word and Excel.
- Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
- Perform other duties as assigned by management.
- Dependability – Job requires being reliable, responsible, and dependable and fulfilling obligations.