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Job Details Bilingual - Front Office SecretaryRegistrar
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Duties Lindop School District 92
Job Description Title Bilingual Spanish-Speaking - School SecretaryRegistrar Reports to School Principal Definition The Bilingual Spanish-Speaking School SecretaryRegistrar handles administrative details, schedules appointments, handles school communication, and clerical duties such as answering phones, responding to email, typing reports, and faxing documents. The School SecretaryRegistrar is aware of whats going on at the school on a day-to-day basis.
Major Policy Responsibility The busy office environment requires high levels of concentration while coping with frequent interruptions.
Duties and Responsibilities Assist Spanish-speaking families by phone and in person. Translate flyers and other materials as requested. Distribute Mail Answer Phones Responds to inquiry from staff, students, and Parents Maintains Communication Log Schedule appointments for Principal and Assistant Principal Maintains Student Data Base Input Power School Student Info including but not limited to student demographics, attendance, etc. Prepare Student Record Reports Manage Deliveries UPSFedEx Maintains and copies SWIS and sends letters on Discipline Collect Phone logs Teachers Laminate Projects and Maintains Inventory Background Checks for Parents and Volunteers Registration Graduation Maintains and Processes student records Maintains Cumulative Folders Collects Lesson Plans Processes Transfer Requests Manage Substitutes AESOP Monitor and reconcile accounts for the Principal and Assistant Principal Enter requisitions, check deliveries, and arranges distribution of goods Compose correspondence and effectively use technology Identify and address errors and discrepancies professionally and in timely fashion Attend workshop and seminars to improve the operations Evaluates the system and provide recommendations for improvement Responsible for safety protocols as outlined in the School Emergency Operations Plan Separate and distribute basic school supplies throughout the school year as requested by staff members Track and maintain supplies inventory in district storeroom Greet visitors, determine nature of business, secure proper identification for name badge as outlined in policy manual Answer telephone to provide information, take messages, and transfer calls Performs secretarial duties i.e. compose memos, draft letters, etc. Perform duties to support the Lunch Program Mailings and Notifications Process requested fax Principal Newsletters Coordinate Report Cards Distribution Conduct Automated Message Alerts Letters for Detention or suspension Sends out Attendance Tardy Notices Prepares Letter of Recommendation for High School Students
Terms of Employment FMLA is a minimum of 4 weeks.
Qualifications Be at least 18 years of age with an Associate Degree preferred. Ability to follow both written and oral directions. Willing to work with and around adults and children. Follow work schedules and procedures. Be willing to learn new skills and follow directions. Have basic computer skills and be proficient in Microsoft Word, Excel, and Google Platform
Salary Benefits Hourly Salary is commensurate with experience and education
How to Apply https://www.applitrack.com/lindop92onlineappdefault.aspx Category: Secretarial 2fClerical Link to District Third Party Online Application Web Page https://www.applitrack.com/lindop92onlineappdefault.aspx Category: Secretarial 2fClerical ILearn Link ILearn Report Card Link District Report Card Job Posting Date 1262026 Start Date NA SharePrint «Back to Search Results