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Bilingual Administrative Assistant (Spanish/English)

Atrium

New York, NY

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Adobe Photoshop, Artificial Intelligence (AI), Billing, Calendar Management, Communication Skills, Credit Cards, Data Collection, Detail Oriented, English Language, Expense Reports, Expense Tracking, Finance Software, Genetics, Internet Research, Interviewing Skills, Leadership, Loans, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Multitasking, Office Equipment, Organizational Skills, Presentation/Verbal Skills, Project/Program Management, Schedule Development, Short Messaging Service (SMS), Spanish Language, Systems Administration/Management, Team Player, Time Management, Travel Planning, Writing Skills
LOCATION
New York, NY
POSTED
3 days ago
Client Overview:
Our client is a prominent cultural institution dedicated to modern and contemporary art, supporting diverse art collections and scholarly activities. They are looking to add a Bilingual Administrative Assistant (Spanish/English) to their team.

Salary/Hourly Rate:
$25/hr

Position Overview:
The Bilingual Administrative Assistant (Spanish/English) provides comprehensive administrative support to the director of a specialized art institute in the Latin American Art department. This role involves managing schedules, correspondence, financial tracking, and coordination with internal and external stakeholders.

Responsibilities of the Bilingual Administrative Assistant (Spanish/English):
  • Maintain calendars and schedules; prepare for meetings and handle phone communications.
  • Manage departmental filing systems, mail sorting, and general office tasks.
  • Process invoices, create vendor records, and track expenses using financial software.
  • Reconcile credit card charges and manage travel arrangements including detailed itineraries and expense reports.
  • Compose correspondence such as thank you notes and responses to artist submissions.
  • Liaise with external parties including scholars, artists, lenders, and trustees on behalf of leadership.
  • Gather data from various sources for supervisory use, including databases and research.
  • Support meetings related to the Latin American and Caribbean Fund.
  • Perform other duties related to the administrative functions described.
Required Experience/Skills for the Bilingual Administrative Assistant (Spanish/English):
  • Bilingual proficiency in Spanish and English is essential.
  • Strong written and verbal communication skills.
  • Keen attention to detail and excellent organizational abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Photoshop, internet research, and standard office equipment.
  • Ability to work independently and collaboratively, manage multiple projects, meet deadlines, and exercise discretion and good judgment.
  • Interest or knowledge in modern and contemporary art and museum work is preferred.
Preferred Experience/Skills for the Bilingual Administrative Assistant (Spanish/English):
  • Experience in the arts or museum sector is advantageous.
Education Requirements:
  • Bachelor's degree with at least 18 months of relevant administrative experience or equivalent experience in a relevant field is required.
Benefits:
  • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 395661

About the Company

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Atrium