Bilingual Administrative Assistant / Shop Manager Assistant (English/Spanish)

We are seeking a versatile, organized, and Bilingual Administrative Assistant / Shop Manager Assistant to join our team. This role bridges the gap between office operations and our active service shop. You will handle daily administrative tasks, support payroll processing, and act as a key point of contact for our team of mechanics.

The ideal candidate speaks both English and Spanish fluently, is highly proficient in Excel, and has experience with ADP.

Bilingual Communication: Serve as a translator and liaison between management, clients, and Spanish-speaking mechanics or vendors.

Payroll & HR: Process payroll and resolve employee ADP account concerns.

Correspondence: Manage incoming emails, draft bilingual announcements, and answer phone inquiries.

Talent Acquisition: Assist with recruiting, screening resumes, and conducting initial phone screens in both English and Spanish.

Data Management: Perform accurate data entry for inventory, work orders, and billing.

Reporting: Create, update, and maintain spreadsheets using Microsoft Excel.

Shop Liaison: Coordinate directly with mechanics to track hours, parts orders, and job completion dates.

General Admin: File documents, order office supplies, and support the Shop Manager.