Bilingual Administrative Assistant

ABM Industries

Coral Gables, FL

JOB DETAILS
SALARY
LOCATION
Coral Gables, FL
POSTED
5 days ago

Overview

Position Summary: The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Pay: $20.00 per hour. 

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Schedule: Monday - Friday 8:00am - 4:30pm

Responsibilities

Key Responsibilities:

  • Administrative Support: Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
  • Document Management: Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
  • Communication: Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
  • Office Coordination: Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
  • Data Entry and Reporting: Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
  • Project Assistance: Support special projects and provide assistance to various departments as needed.

Qualifications

Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

Experience: Minimum of 2 years of administrative or office management experience.

Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize workload effectively.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Bilingual Spanish/English is preferred

Working Conditions:

  • Environment: Office setting, Monday to Friday, with occasional requirements for overtime.
  • Physical Requirements: Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds

About the Company

A

ABM Industries

ABM offers a wide variety of service-related positions, including electricians, HVAC technicians, security officers, parking attendants, and cleaning jobs. ABM cares about your success.

We provide training so that you learn new job skills and take pride in the quality service you're giving to clients. You'll look like the trained professional you are when you wear a ABM uniform.For your health and safety, we use non-toxic cleaning products and up-to-date equipment.

Our internal training program focuses on teaching you the skills and processes that have helped many of our employees starting out as a janitor, cashier, security officer or building engineer grow into various management roles throughout the company. These jobs aren't your everyday at ABM; they are careers.

Thousands of commercial, industrial, government and retail clients look to ABM for consistent quality service that meets their specialized facility service needs including commercial cleaning and maintenance, facility engineering, energy efficiency, parking and security services.

With fiscal 2011 revenues of approximately $4.2 billion and nearly 100,000 employees, our 300+ offices across the U.S. and various international locales enable us to provide custom facility solutions to sites of all sizes — from neighborhood banks and schools to the largest and most complex facilities, such as corporate office parks and major airports.

With more than 300+ offices located throughout the country, we are always accepting applications for janitorial maintenance, landscaping gardeners, security guards, parking attendants, shuttle drivers and building engineers.

ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (MINORITY/FEMALE/VETERAN/DISABILITY)

COMPANY SIZE
10,000 employees or more
INDUSTRY
Business Services - Other
FOUNDED
1909
WEBSITE
http://www.abm.com/