Bid/Contracts Assistant

A contractor is seeking a Bids and Contracts Assistant whose primary responsibility is to assist the Bids and Contracts Manager with all aspects of the process.  Work hours are Monday through Friday, from 8 a.m. to 5 p.m. 

Job Responsibilities:

• Quote material sales, process orders, send submittals when requested, and submit W-9's
• Assist in tracking contract renewals, price increases, and updating due dates for Letters of Intent/Price Increase Requests
• File and update Agency File Cards, order bonds, and update Job Chat
• Coordinate the recording of bonds with County Clerk, pick-up bonds, and package for bonds for delivery
• Monitor and check daily bid alert emails, track bid results/awards/bid tabs, and update Job Chat
• Gather subcontracts from Contractors when a project has been scheduled and update the Contract Status spreadsheet
• Track business license/registration/DOT Prequal renewal dates
• Keep Experience Records updated with the most recent projects
• Respond to all company communication within 24 hours either by phone calls, emails, text messages, etc.
• Perform other administrative duties assigned