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Bibliographic Specialist

American Mathematical Society

Ann Arbor, MI

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JOB DETAILS
SKILLS
Accidental Death and Dismemberment (AD&D), Cataloguing, Communication Skills, Computer Mouse Hardware, Conferences, Continuous Improvement, Detail Oriented, Disability Insurance, Insurance, Internet Search, Keyboards, Library and Information Science, Long-Term Care, Mail Processing, Mathematics, Metadata, Multilingual, Negotiation Skills, Nonprofit, Organizational Skills, Payroll Tax, Physical Demands, Problem Solving Skills, Procedure Development, Production Schedule, Professional Services, Publications, Reimbursement, Retirement Plan, Team Player, Time Management, Tuition Reimbursement, Willing to Travel, Writing Skills
LOCATION
Ann Arbor, MI
POSTED
2 days ago
POSITION: Bibliographic Specialist

LOCATION: Ann Arbor Michigan

Reports to: Manager, Cataloging/Librarian

Department: Mathematical Reviews Editorial

Since 1940, Mathematical Reviews® (MR) has served researchers and scholars in the mathematical sciences by providing timely information on peer-reviewed articles and books. MathSciNet®, the electronic version of MR, presents a fully searchable database with many tools designed to help navigate the mathematical sciences literature, including:
  • reviews written by a community of experts
  • bibliographic listings dating back to the early 1800s
  • links to articles, journals, and publishers
  • linked reference lists
  • citation information on articles, books, and journals
ABOUT THE AMERICAN MATHEMATICAL SOCIETY:

The American Mathematical Society (AMS), founded in 1888, is a non-profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, MathSciNet, professional services, advocacy, and awareness programs. The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.

WHY WORK AT THE AMS:

At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.
  • Excellent work-life balance with potential for hybrid work
  • Generous benefit offerings including:
    1. 9.5% employer contribution to 403(a) Retirement Plan
    2. 100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
    3. Medical and dental coverage with employer cost share
    4. Voluntary vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
  • 12 paid holidays
  • Generous paid time off
  • Technology equipment reimbursement for applicable roles
  • Tuition reimbursement
SUMMARY:

The Bibliographic Specialist is responsible for checking bibliographic data, cataloging at the paper level, performing author name checking, updating and entry, and sending and processing author correspondence. Additional tasks include cataloging collection and database expansion papers and participating in other department projects, as necessary.

ESSENTIAL FUNCTIONS:

On a daily production basis:
  • Determine and confirm correct author name presentation for bibliographic entries including break author names, mark casing, and correct titles as needed based on determination of publisher intent.
  • Verification process of Second Check Cataloging and metadata created by author.
  • Search in-house dictionary of institutional addresses and assign an institution code to each author; mark paper for additional work if institutional affiliation requires addition to the dictionary.
  • Verify catalog paging, language(s), and standard terminologies, add additional information such as editors, contributors, editions, translations, bibliographies, and obituaries.
  • Research and provide information for editorial evaluation related to reprints, editions, and previous parts of papers.
  • Make decisions regarding author names, including sending and processing author correspondence, as necessary.
  • Participate in discussions, problem solving, and continuous improvement of department procedures.
  • Contribute to a collaborative and supportive work environment; attend and contribute to departmental meetings.
  • Perform similar or related duties as requested or assigned
TRAVEL: 5%

INTERNAL AND EXTERNAL RELATIONSHIPS:
  • Cooperation with other departments on processing procedures and problems.
SUPERVISORY RESPONSIBILITIES:
  • None
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform the essential functions listed above satisfactorily. The qualifications listed below are representative of some of the knowledge that may be required and skills that will be developed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Bachelor's degree.
  • Some familiarity with foreign languages is highly desirable.
  • Ability to identify and edit basic bibliographic and author information with strong attention to detail.
  • Ability to use a variety of computer applications daily.
  • Strong database and web searching skills.
  • Well-developed communication and organizational skills.
  • Ability to work independently to ensure timely completion of daily production tasks and work with colleagues to ensure daily production schedules are met.
ATTRIBUTES AND COMPETENCIES: The following attributes and competencies are indicators of the skills and/or behaviors necessary to successfully perform the essential functions of the position:
  • Demonstrates understanding of organization's mission, structure, culture, and constituencies.
  • Demonstrates knowledge of own department's work activities and mission; understands how own job impacts work of department.
  • Responds positively to changes in the organization and the workplace.
  • Demonstrate flexibility in responding to work demands.
  • Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect.
  • Plans and organizes work effectively.
  • Accepts accountability for job performance and results.
  • Works effectively with others in a variety of settings.
  • Uses effective communication tools (e.g., presentation, verbal, writing, relationship building, negotiating, listening) to meet needs of audience and/or situation.
  • Maintains professional composure in challenging situations.
  • Exercises discretion in identifying, handling, and safeguarding confidential information.
  • Addresses issues constructively, building cooperative relationships within and across departments.
  • Receptive to feedback and willing to try different approaches to achieve the best results.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • Performing primarily sedentary work with limited physical exertion and lifting up to ten (10) lbs.
  • Duties performed cause light fatigue of eyes, fingers, or other faculties due to extended periods of standing, sitting or repetitive motion.
  • Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices.
  • Capable of reliable attendance in the office during scheduled work hours
WORK ENVIRONMENT/CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Typical office environment.
  • Climate-controlled.
  • Minimal noise.
  • Extended work hours may be required to meet project deadlines or resolve unexpected problems.
  • This position is required to be in office with potential for Hybrid Opportunity in Mathematical Reviews

EOE Statement

The American Mathematical Society is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Other duties disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. It is not intended as an employment contract.

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American Mathematical Society