Benefits & Payroll Specialist

Title: Benefits/Payroll Specialist

Reports to: Chief Financial Officer

Terms of Employment: 12 month

Qualifications:

• Associates Degree preferred
• Graduation from high school supplemented by college-level course work in business or accounting and 1 to 2years of experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Duties and Responsibilities:

Benefits/Payroll Specialist are primarily responsible for informing employees about the nature of benefits plans

and any changes that happen to the structure of those benefits; reconciling monthly benefit billings; preparing,

verifying and entering data for monthly payrolls.

Essential Job Functions:

1. Prepares and distributes benefit packets for all new hires

2. Provides new hires with explanations of benefits and instructing them on enrollment and fulfillment procedures

3. Enrolls employees into each carries' website and adds employee deductions into LINQ

4. Processes life status changes

5. Consults with employees about eligibility and other pertinent issues

6. Facilities Open Enrollment for Pierce Group Benefits and NC State Health Plan

7. Processes enrollments quickly and accurately

8. Reconciles monthly deduction registers to statements from each company and submits funds

9. Prepares check request as needed for additional payments and ensures that correct budget codes are used

10. Processes and administers Short Term Disability/Long Term Disability and Workers Compensation

11. Attends staff development/meetings/conferences as needed to stay informed

12. Provides ongoing support for the HR and Finance teams

13. Enters data for employee benefit deductions, including dental, vision, flexible spending accounts, cancer and

disability during open enrollment and for all new employees

14. Prepares and enters data for monthly payroll payments

15. Processes payroll deductions for tax sheltered annuities, garnishments, SECU and approved professional

organizations.

16. Maintains employee records for voluntary benefit deductions

17. Answers payroll questions for bus drivers

18. Answers employees' inquiries pertaining to payroll deductions and related matters

19. Reconciles monthly SPSF, CEF, COF and Scholarship bank statements

20. Makes daily bank deposits

21. Works with insurance representatives to maintain professional working relationships to insure clear and open

communication

22. Records and verifies employee TimeKeeper changes and absences/leave requests

23. Reviews school time and attendance for accuracy

24. Orders supplies and materials for finance department

25. Maintains records on liability, auto, property, student accident, workers comp policies and files related claims

26. Serves as support to the Payroll Accountant

27. Performs other duties and responsibilities as assigned by supervisor

Must be able to:

• Prepares, read and comprehend a variety of job related forms, reports, spreadsheets, plans, records, documentation and correspondence required by the job
• Understand and conform to all rules of punctuation, grammar, diction and style
• Speak to individuals or groups of people with poise, voice control and confidence
• Respond adequately to inquiries or complaints
• Apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions
• Apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form
• Communicate effectively and efficiently using whatever communication device or system is required
• Use/interpret job related terminology, mathematical formulas and functions effectively and efficiently
• Perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations
• Be sensitive to cultural differences among individuals and groups of persons
• Operate a motor vehicle and maintain valid driver's license
• Operate/use a variety of automated office machines and other office equipment
• Operate/use a variety of job specific machines/equipment
• Ability to understand and apply laws, regulations and policies to the maintenance of records
• Ability to verify documents and forms for accuracy and completeness
• Ability to explain benefit related matters to School System employees
• Considerable knowledge of Federal, State and local laws and School System policies and procedures governing payroll and benefit administration
• Considerable knowledge of employee benefits program
• Considerable knowledge of accounting and office practices, methods and procedures used by the School System
• Team building participation with/in Finance and the Central Office is expected
• General knowledge of County organization and operational policies and procedures
• Maintain confidentiality in all aspects of job