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Benefits & HRIS Specialist, Human Resources

Association of National Advertisers

New York, NY

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Advertising Agencies, American Dental Association (ADA), Americans with Disabilities Act (ADA), Analysis Skills, Billing, Compensation and Benefits, Data Analysis, Data Quality, Data Science, Decision Support, Documentation, ERISA (Employee Retirement Income Security Act of 1974), Employee Relations, FMLA (Family and Medical Leave Act of 1993), Federal Laws and Regulations, Finance, Financial Reporting, HIPAA (Health Insurance Portability and Accountability Act), HRIS/HRMS, Human Resources, Identify Issues, Intranet, Leadership, Legal, Loans, Maintain Compliance, Marketing, Marketing Software, Metrics, Nonprofit, Onboarding, Organizational Skills, PHR (Professional in Human Resources), Payroll Administration, Payroll Software/Services, Performance Reviews, Presentation/Verbal Skills, Process Improvement, Program Evaluation, Project/Program Management, Reconciliation, Risk Analysis, Society for Human Resource Management (SHRM), State Laws and Regulations, System Test, Vendor/Supplier Planning, Vendor/Supplier Relations, Work From Home, Writing Skills
LOCATION
New York, NY
POSTED
30+ days ago
About the ANA
The ANA’s (Association of National Advertisers) mission is to drive growth for marketing professionals, brands and businesses, the industry, and humanity. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20,000 brands and 50,000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies, including client-side marketers, nonprofits, universities, and marketing solutions providers, which include ad agencies, marketing data science and technology suppliers, law firms, consultants, and vendors.  We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers, build stronger brands, develop a more productive industry, and benefit humanity through bold leadership and innovation programs.

Location
New York City

Position Summary
The Benefits & HRIS Specialist plays a critical role on the Human Resources team, delivering efficient, compliant, and employee-focused HR operations. This position owns the day-to-day administration of employee benefits, HR systems, and related payroll processes, while also supporting reporting, compliance, and process improvement initiatives.

This is a highly visible, hands-on role ideal for someone who enjoys both analytical work and employee interaction. The position requires a local candidate who can work on-site four days per week.

Primary Responsibilities:
  • Benefits Administration
    • Serve as the primary point of contact for employees and managers on all benefit programs, including eligibility, coverage, and policy interpretation
    • Lead onboarding, education, and offboarding processes related to benefits; ensure accurate elections and data integrity across HRIS and carrier systems
    • Partner with HR leadership to execute Open Enrollment end-to-end, including planning, vendor coordination, system testing, employee support, and reporting
    • Maintain clear, accessible, and up-to-date benefits documentation on the company intranet
    • Reconcile carrier invoices and utilization reports to ensure accuracy and resolve discrepancies
    • Support 401(k) administration, including deferrals, loans, and annual testing
    • Design and execute employee wellness initiatives to drive engagement
  • Leave Administration
    • Administer the full lifecycle of employee leaves, including FMLA, STD, LTD, ADA accommodations, workers’ compensation, and personal leaves
    • Ensure compliance and consistent communication throughout the leave process
    • Maintain and continuously improve leave policies, procedures, and training materials
  • HRIS and Payroll Operations
    • Maintain and optimize employee data within Paychex Flex, ensuring accuracy and data integrity
    • Prepare and submit bi-weekly payroll inputs; audit and reconcile data post-processing
    • Review and validate employee timekeeping data and resolve discrepancies
    • Partner with Finance and vendors to troubleshoot payroll or system issues
    • Serve as the internal subject matter expert for HRIS functionality, reporting, and employee self-service tools
  • People Analytics and Reporting
    • Generate and analyze HR data to support decision-making across HR and Finance
    • Produce regular and ad hoc reports related to headcount, compensation, benefits, and compliance
    • Support audits, tax filings, and financial reporting requirements
    • Develop metrics and insights to track benefit utilization and overall program effectiveness
  • Compliance and Recordkeeping
    • Ensure compliance with all applicable federal, state, and local regulations (including FLSA, ACA, FMLA, ADA, ERISA, HIPAA, and EEOC)
    • Manage required filings, audits, and reporting (e.g., Form 5500, non-discrimination testing)
    • Maintain and distribute labor law postings across physical and remote work locations
Professional Experience and Qualifications
  • Bachelor’s degree and 5–7 years of experience in benefits administration and/or HR operations.  SHRM, PHR, or CEBS certification is a plus
  • Strong working knowledge of HRIS and payroll systems (Paychex Flex and Flock Benefits experience preferred)
  • Deep understanding of employee benefits and multi-state leave regulations
  • Demonstrated analytical skills with the ability to interpret data and assess risk
  • Excellent organizational and project management capabilities
  • Proven ability to build relationships with employees, vendors, and senior stakeholders
  • Strong written, verbal, and presentation skills
Salary and Total Rewards Package
Starting pay range:  $80,000 to $90,000, based on relevant experience and qualifications.

Comprehensive health and wellness benefits, 401k with company match, flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards. 

To Apply
If your skills, experience, and enthusiasm align with the requirements and responsibilities of this position, please forward your resume with a cover letter and salary requirements to 

careers@ana.net

. Note: only applicants who include salary requirements will be considered.

 

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About the Company

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Association of National Advertisers