Benefits Coordinator

Benefits Administration (40%):

• Manage monthly insurance billings, allocations, and benefit accounts reconciliations.
• Review/Process 401k changes, flex spending enrollments, and maintain accurate records.
• Handle daily questions related to benefits, 401k, and leaves from employees.

Compliance Support (10%):

• Assist with ACA reviews and 1095-C reporting,
• Assist with update of yearend benefit calculations for payroll purposes.
• Provide support with VETS-4212, EEO-1, CMS, CA pay reporting (EEO-1 & pay combined), Lincoln’s 500+, and 125 discrimination testing.
• Payments and/or reporting for workers’ compensation – WA/ND/OH
• Maintain OSHA 300 logs and assist with OSHA DART & TRIR calculations.
• Assist in ensuring compliance and training as needed for HIPAA and FMLA.

Employee Support (25%):

• Assist employees with questions on benefits, leaves, and workers’ compensation claims.
• Assist/coordinate with case representatives on workers’ compensation leaves and work with carriers on leaves of absence.

Reporting & Documentation (10%):

Create, maintain, and support a variety of reports, documentation or queries as required or requested including:

• Receive, record, and report workers' compensation injuries.
• Audits related to retirement, benefits, and general ledger.
• Location reports for workers’ comp carriers, and medical support carriers.
• Census reports for benefit purposes.
• Benefits-related reports and dashboards.

Program Support (10%):

• Support the HR Benefits Manager in arranging webinars, health fairs, flu shot clinics, hearing tests, and wellness challenges.
• Update and maintain benefits enrollment programs.

Additional Duties (5%):

• Assist with DISA employee setup, drug screens, background checks, and payments.
• Ensure accurate documentation and support for OSHA facilities and compliance.
• Assist with processing STD claims and payments.
• HR Orientation
• Safety Committee

Supervisory Responsibilities:

No formal supervisory role. 

Education and Experience Requirements:

• The position requires an Associate’s Degree or equivalent experience.
• Experience with HRIS systems preferred.
• Minimum of 1 years of experience in benefits administration or a related role required.
• Familiarity with benefits programs, compliance regulations, and reporting requirements preferred.
• Strong communication, organizational, and problem-solving skills.
• Ability to work effectively in a team and handle multiple tasks simultaneously.

Required Skills:

• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in MS Office, especially Excel
• Ability to quickly learn new processes and systems
• Excellent time management skills with a proved ability to meet deadlines
• Excellent organizational skills and attention to detail
• Strong written and verbal communication
• Excellent problem solving skills
• Strong Interpersonal communications and counseling skills
• Schedule flexibility to respond to emergency situations

Physical/Mental Demands:

Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.