Benefits Coordinator

• Demonstrate commitment to Shedd's vision, mission, and values
• Hold passion for and commitment to advancing inclusion initiatives within the organization
• Monitor HRIS (ADP WorkforceNow) to ensure quality assurance and data integrity
• Support employee ADP self-service entries and make necessary updates
• Process status, personal information, benefit, retirement, and compensation changes in ADP and benefit vendor systems
• Process terminations and compile benefits offboarding paperwork
• Maintain and update the organizational chart to reflect accurate reporting structures
• Perform internal data audits for HR operations and projects
• Coordinate with Payroll Manager on change form/payroll form submissions and audit bi-weekly payroll register
• Maintain soft benefit listings and support employee inquiries and discrepancies
• Partner with brokers and benefits providers to resolve issues related to benefits administration and enrollment.
• Monitor and manage the Benefits inbox, responding to employee inquiries and ensuring timely resolution of benefit-related questions and requests.
• Conduct benefits orientations for new hires and employees, delivering presentations that effectively communicate benefit programs, enrollment processes, and available resources.
• Contribute to Shedd's wellness programming and event coordination/planning
• Submit workers' compensation injury information to the carrier, generate forms and communication for impacted employees, and maintain follow-up as needed
• File timely government reports and ensure compliance with various regulations:
  • Including, but not limited to: EEOC, EPRC, OSHA, Illinois New Hires, etc.
  • Various reports for the immediate team, other departments, grants, and our Human Capital Committee
• Respond to unemployment claims by collecting and providing relevant information
• Process anniversary and wellness incentives via Shedd's gifting platform
• Other HR-related administrative tasks, reporting requests, and special projects as needed

• 2+ years of experience working in human resources, benefits experience preferred
• Foundational knowledge of human resource processes, terminology, policies, and programs is required
• Experience with Human Resources Information System (HRIS) - ADP WorkforceNow, Workday, Rippling, or Paylocity is preferred
• Experience working in Microsoft Office - knowledge of SharePoint and Excel is preferred
• Ability to maintain confidentiality of sensitive information
• Ability to connect with people of diverse backgrounds and establish rapport with others at all organizational levels
• Ability to plan, organize, and prioritize work while managing multiple deadlines in a continually changing work environment
• Ability to be creative in troubleshooting and resolving technical issues
• Demonstrated ability to use sound judgment and apply critical thinking skills when making decisions
• Flexible, adaptable, self-managed, organized, with strong attention to detail
• Strong verbal, presentation, and written communication skills

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Lift to 15 pounds
• Sit
• Stand
• Stoop
• Walk

WORK ENVIRONMENT:

• Flexibility to attend evening and weekend events as required.
• Work environment may include exposure to varying noise levels

• Medical Insurance, including FSA and HSA plan options
• Vision and Dental Insurance
• Accrued Paid Time Off
• Up to 12 Paid Holidays
• Life Insurance
• Parental Leaveand Adoption Assistance
• 401(k)
• Discounted Parking and Public Transit Subsidies
• Employee Assistance Program
• Employee Wellness program, including Preventive Care Incentive
• Employee Discounts
• Employee Tickets