Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Calendar Management, Change Requests/Orders, Communication Skills, Construction, Contract Review, Cost Control, Cross-Functional, Customer Service Management, Document Management, Equal Employment Opportunity (EEO), Expense Reports, Expense Tracking, Financial Operations, Financial Reporting, Home Automation, Leadership, Logistics, Maintenance - HVAC, Maintenance - Plumbing, Multitasking, Operational Strategy, Operational Support, Organizational Skills, People Management, Piping, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Profit & Loss, Project Schedule, Project/Program Coordination, Project/Program Management, Protective Services, Purchase Orders, Refrigeration, Resource Management, Risk, Sales, Sales Support, Time Management, Vehicle Fleets, Writing Skills
Is this you?
- You excel at effectively and efficiently completing day-to-day operational and administrative tasks
- You successfully work to support others in a dynamic and fast-paced office environment
- You enjoy variety in your work and appreciate that no two days are the same
If yes, then bring your talent and skills to F.E. Moran Mechanical Services! We have an exciting opportunity in our Northbrook office for an Operations Support Specialist to join our team. As an Operations Support Specialist, you will support the Building Automation Swim Lane by providing cross-functional support to Operations, Sales, and Leadership through project coordination, customer service, document management, reporting, and process improvement initiatives that enhance operational effectiveness. As our company continues to expand, we want you to grow and develop with us!
You Are:
- COMMUNICATION: Excellent verbal and written communication skills are essential to work closely with team members, managers and effectively manage problems as they occur.
- LEADERSHIP: As the primary point of contact for team members, coordinators must be able to provide guidance, feedback, and encouragement for achieving goals.
- ORGANIZATION AND TIME MANAGEMENT: Managing the daily activities and needs of the entire team and possess the ability to multitask and effectively manage the time.
- PROBLEM SOLVING: Although project managers may step in to handle significant problems, you are required to work through and resolve minor issues without assistance.
What You'll Do:
- Scheduling and coordination of BAS Team.
- Support Sales Team.
- Attend and assist with Daily Service Coordination Meeting.
- Contract review of Bid Packets.
- Provide project support including proposals and estimates, WIP and job status, and financial reporting.
- Collections, expense tracking and reporting and Bloom Growth Coordination and Support.
- Billing, A/R, A/P Support.
- Work on Month End Reporting and Financial Reporting for Operations.
- Assisting and supporting the Project Manager.
- Manage and help drive the change order log - Creation and Submission.
- Understand and assist in driving the project schedule.
- Provide weekly detailed updates to the project managers.
- Manage supplies and resources for the field to ensure the tasks are completed in a timely manner within the project schedule.
- Manage sub-contractors - Create PO's and schedule.
- Plan and attend meetings, assisting in the organization of projects.
- Order the necessary equipment and material for the project.
- Oversee deadlines and workflow.
- Identify ways to increase profitability and reduce costs - set % completion markers.
- Review contract scope/terms & conditions to ensure we are fully aware of the risk and expectations.
- Schedule turnover meetings - Review logistics and who's accountable for what for execution of project - sales to follow the process.
- Participate in the Contract/Estimating Review Process.
- Create and Implement a Close Out Process.
What We Offer:
- TOTAL REWARDS: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match
- DEVELOPMENT: Opportunities to learn, develop, and enhance your skills and abilities
- WORK ENVIRONMENT: Professional, engaging, supportive, and rewarding
Who We Are:
The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location…We save lives, protect property, and create healthy environments.
Interested? Apply Now!
Candidates must be at least 21 years of age to be eligible for positions that require participation in the company's fleet program. This is a requirement for roles involving the operation of company vehicles.
At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at careers@femoran.com.