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Ballot & Voting Systems Program Manager / Corporations, UCC & Commission (Anticipated Vacancy)

State of Maine

Augusta, Maine

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JOB DETAILS
SALARY
$62,129.60–$87,817.60
SKILLS
Administrative Skills, Asset Management, Best Practices, Communication Skills, Community and Social Services, Conflict Resolution, Continuous Improvement, Detail Oriented, Identify Issues, Multitasking, Organizational Skills, Problem Solving Skills, Process Improvement, Project/Program Management, Purchasing/Procurement, Security Equipment, Service Delivery, Systems Administration/Management, Team Building, Team Player, Testing, Time Management, Vendor/Supplier Selection
LOCATION
Augusta, Maine
POSTED
5 days ago
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
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Department: Secretary of State / Corporations, UCC & Commission (Anticipated Vacancy)
Division:Elections

Location: Augusta
Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Grade: 26 (Confidential)

Salary:$62,129.60 - $87,817.60 annually

Closing Date: June 18, 2026

Join Our Team at the Department of the Secretary of State:
At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference?
We are looking for dedicated and collaborative individuals who thrive in a dynamic, fast-paced environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team.

About the Position:
The Department of the Secretary of State, Bureau of Corporations, Elections and Commissions is seeking an enthusiastic, talented and resourceful person for the anticipated vacancy of a Ballot & Voting Systems Program Manager (Public Service Coordinator 1) located in Augusta, ME. This position will manage the ballot creation and voting systems program for the Division of Elections. The hours of this position are Monday through Friday, from 8 a.m. to 5 p.m. in office (not remote) and periodic overtime during peak election periods.

What We're Looking For:
  • Nonpartisanship: Commitment to non-political, bias-free work to ensure trust, transparency, and fair election administration.
  • Team Collaboration: Ability to work effectively within a team, contributing to shared goals and helping others succeed.
  • Communication Skills: Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.
  • Adaptability: Willingness and ability to adapt to changing priorities, processes, and technologies.
  • Problem-Solving: Strong critical thinking skills to identify issues and propose innovative solutions.
  • Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.
  • Professionalism: Maintain a positive and respectful work environment through thoughtful, courteous interactions.

Key Competencies We Value:
  • Emotional Intelligence: Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.
  • Conflict Resolution & Feedback: Skill in managing difficult situations and offering constructive feedback with tact and respect.
  • Time Management: Strong organizational and multitasking abilities to balance various responsibilities effectively.
  • Commitment to Excellence: Dedication to achieving high standards in service delivery and personal work performance.
  • Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.

In this role, you will:
  • Oversee ballot design and layout for all paper and accessible ballot formats for all federal, state, and county candidate elections and statewide referenda.
  • Assist municipalities with employing best practices in local ballot design.
  • Develop and oversee pre-election testing for each election at both the state and municipal levels.
  • Coordinate the maintenance of all voting-related equipment and work with municipalities on equipment security and proper use, storage and maintenance.
  • Assist with special projects, including new equipment rollouts. Work with selected vendor partners to develop implementation plans for new equipment deployments including appropriate asset tracking of all units.
  • Assist with the procurement, deployment and maintenance for the voting tabulation systems and accessible ballot marking devices as well as absentee ballot drop boxes and ballot security storage containers.
  • Collabo

About the Company

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State of Maine

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