AVP - Cash Reconciliation
Vaco LLC
Charlotte, NC
Our client is a well-established, Fortune 500 technology-enabled financial services organization experiencing ongoing growth and transformation. The company fosters a collaborative and dynamic culture with strong leadership and opportunities to impact enterprise-level accounting operations.
ROLE OVERVIEW:
The Assistant Vice President (AVP), Cash Reconciliation is a senior leadership position within Finance & Operations, accountable for the oversight of daily cash and asset reconciliation functions and for ensuring full compliance with SEC Rule 15c3-3 (Customer Protection Rule).
This role is integral to protecting the firm’s financial and regulatory standing. The AVP leads complex reconciliation and reserve activities, oversees the daily Customer Reserve Calculation, strengthens governance and internal controls, and partners closely with Treasury, Accounting, Compliance, Risk, and Technology. The position requires deep technical expertise, strong regulatory acumen, and proven people leadership in a high-volume broker-dealer environment.
KEY RESPONSIBILITIES
Cash & Asset Reconciliation
- Direct the end-to-end daily reconciliation of cash, clearing, suspense accounts, and asset positions across custodians and trading platforms
- Review, investigate, and resolve breaks, exceptions, and aged items in line with internal policies and FINRA/SEC requirements
- Oversee interest activity, corporate actions, and other cash-related movements
- Oversee the preparation, review, and validation of the daily Customer Reserve Formula calculation to ensure regulatory compliance
- Validate segregation requirements, debit/credit calculations, and proprietary balance treatments
- Partner with Treasury, Accounting, and Regulatory Reporting to ensure timely funding and release of Reserve Bank Accounts
- Ensure robust documentation, approvals, controls, and audit support for reserve processes
- Identify, escalate, and remediate discrepancies, system issues, or calculation variances
- Review and approve journal entries, including cash reclassifications and interest accruals (daily/monthly)
- Perform monthly account certifications and balance sheet reconciliations
- Provide monthly and quarterly balance sheet and income statement variance analysis
- Support internal and external audit engagements
- Maintain and enhance internal controls supporting cash, asset, and reserve operations
- Partner with Internal Audit, Compliance, and Risk during audits, examinations, and regulatory inquiries
- Ensure ongoing adherence to SEC, FINRA, and internal policy requirements
- Lead, mentor, and develop a team of reconciliation analysts and senior specialists
- Allocate resources to meet critical daily processing and regulatory deadlines
- Promote a culture of accuracy, accountability, risk awareness, and continuous improvement
- Drive automation and operational efficiencies across reconciliation and reserve workflows
- Lead UAT efforts, system enhancements, data validation initiatives, and performance improvements
- Collaborate with Technology to perform root-cause analysis and resolve system-related issues
- Deliver daily, weekly, and monthly reconciliation and reserve reporting to senior leadership
- Escalate material reconciliation issues or reserve variances that pose financial or regulatory risk
- Support regulatory filings and financial reporting requirements
- Bachelor’s or Master’s degree in Finance, Accounting, Business, or a related discipline
- 8+ years of experience in finance, accounting, cash reconciliation, broker-dealer operations, or financial controls
- Series 99 license (or ability to obtain within 120 days of hire)
- Expertise in SEC Rule 15c3-3 and broker-dealer regulatory requirements
- Demonstrated experience leading teams or managing senior-level analysts
- Advanced Excel proficiency and experience with reconciliation platforms
- Experience with Oracle, BETA, Kyriba, or similar broker-dealer systems preferred
- Prior ownership of Customer Reserve Calculations a plus
- CPA or other relevant professional certifications a plus
- Proven experience driving automation, process improvements, and operational scalability
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.