Automotive Warranty Clerk - Southern Auto Group

Southern Auto Group

Chesapeake, VA

JOB DETAILS
SALARY
$17–$21 Per Hour
LOCATION
Chesapeake, VA
POSTED
13 days ago

Job Description

An Extended Warranty Contract Cancellation Administrator manages the termination Vehicle Service Contracts (VSCs), calculating pro-rated refunds, processing paperwork, and issuing payments to lenders or customers.  Key duties include verifying cancellation requests, calculating chargebacks, maintaining compliance with regulations, and reconciling accounts.

The ideal candidate for this position has a high school diploma or GED, some post secondary education (degree, coursework, or certification), two years of experience in a similar position, knowledge of automotive parts and service, strong administrative, organizational, math, and computer skills, and exceptional interpersonal skills. Fluent English speaking and written communication skills, good time management skills, and professional dress, speech, and behavior are all required for this position.

RESPONSIBILITIES

  • Reconciles statements from the warranty providers for all products that were sold, service RO's that were paid, and cancellations that were paid for the previous business month
  • Cancellation processing to include receiving and reviewing cancellation requests from customers, lienholder, or dealerships while ensuring all required documentation is complete
  • Refund calculation appropriately to include prorated amounts based on time or mileage elapsed ensuring accurate financial payouts
  • Document Management to maintain precise records of canceled contracts to ensure compliance with state and federal regulations
  • Communicate with Finance Managers, customers, and insurance providers to resolve discrepancies in contract terms or refund amounts
  • Posts statements and cleans schedules on a monthly basis
  • Processes refunds for Service and Gap policies at the request of banks, credit unions, customers, and vehicle manufacturers
  • Works with customers, controllers, and F&I Managers to ensure cancellations are processed correctly, and in a timely manner
  • Works with the different warranty companies to ensure that our policies are being billed, canceled, and processed correctly
  • Processes any outside sales of extended warranties that may be purchased, and codes any checks that may be received to pay for these products

 

I know this may not sound like a lot, but if you're familiar with the field of Automotive Warranty Admin, think of it like this:

  1. USW        - 15 stores at 2 statements per store, per month
  2. DLP         -  15 stores per month
  3. CALTEX  -  15 stores per month


QUALIFICATIONS

  • High school diploma or GED required; some post high school education or training preferred
  • Two years relevant experience required
  • Knowledge of automotive servicing or repair highly desired
  • Excellent computer and Microsoft Office skills
  • Excellent communication skills, verbal and written
  • Excellent math skills, including basic computations (add, subtract, multiply, divide) and the ability to apply concepts of basic algebra and geometry

 

PHYSICAL DEMANDS 
This is an in-person position and your attendance is required to maintain employment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  While performing the duties of this job, the employee is frequently required to bend, kneel, squat, stand, and lift heavy objects as needed. The employee is frequently required to stand, walk, reach with hands and arms, and talk or hear. 

Company Description

The year was 1979 when the Southern Auto Group opened its first location in the Hampton Roads area. Today, this massive conglomerate has grown into 16 core dealerships located in Chesapeake, Newport News, Norfolk, and Virginia Beach.  There are 15 new car brands that include: Chrysler, Jeep, Dodge, Ram Trucks, FIAT, Alfa Romeo, Chevrolet, Ford, Buick, GMC, Kia, Volkswagen, Nissan, Hyundai, and Acura. Plus, state-of-the-art Collision Centers, a Pre-owned Car and Truck Liquidation Outlet, and over 700 employees on its payroll.
 

Our dealerships are always looking for qualified candidates to fill a variety of positions. In addition to the vast opportunities we have available, you will find that management encourages and promotes advancement opportunities within each dealership.  Our Mission Statement is as follows:

Mission Statement:

At Southern Auto Group, our mission is:

  • To recognize and fulfill the unique needs of every customer, consistently going above and beyond expectations.
  • To provide our employees with the training, resources, and support necessary for personal and professional growth.
  • To uphold the highest standards of honesty, integrity, and ethical behavior in all interactions—with customers, employees, suppliers, and the community.
  • To lead our industry by delivering quality products and services that create a competitive advantage, driving growth in sales, profitability, and long-term success.

We are committed to hiring and retaining the very best employees in a supportive and positive workplace. The foundation of our culture is low employee turnover, career development, and increasing opportunities for responsibility and compensation. Guided by these principles, we foster an environment where every team member can thrive, contribute, and grow alongside the organization.

Take advantage of this opportunity to work for one of the Largest Auto Groups in Hampton Roads!

Discover more about our organization at DrivingSouthern.com. Or check out our Facebook page at www.facebook.com/SouthernAutoGroup.

We are an Equal Opportunity Employer. All applicants will be considered without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other protected characteristic.

Benefits

  • FREE WELLNESS PLAN
  • Health Insurance
  • Health Gap Insurance
  • TeleMedicine/TeleHealth
  • HSA (Health Savings Account)
  • Dental Insurance
  • Vision Insurance
  • Disability Insurance (Short Term and Long Term)
  • Supplemental Insurance
  • Term Life Insurance with AD&D
  • EAP (Employee Assistance Program)
  • 401K Retirement Plan Offered by John Hancock
  • Identity and Fraud Protection
  • Pet Insurance
  • Paid Holidays
  • Vacation Pay
  • Birthday Pay

About the Company

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Southern Auto Group