Position SummaryThe Automotive Billing Clerk/ Deal Poster is responsible for accurately reviewing, posting, and reconciling vehicle sales deals in the dealership's accounting system. This role ensures that all vehicle sales transactions are posted correctly, commissions are calculated accurately, and financial records align with dealership policies and manufacturer requirements. The position plays a key role in maintaining accurate sales reporting and supporting month‑end close.Key ResponsibilitiesDeal Review & PostingReview completed new and used vehicle deals for accuracy and completenessVerify sales contracts, buyer's orders, trade information, incentives, and funding detailsPost vehicle deals to the accounting system in accordance with dealership proceduresEnsure correct posting of vehicle cost, gross profit, taxes, fees, and accessoriesPost aftermarket products, warranties, and F&I income accuratelyReconciliation & AccuracyReconcile posted deals to sales logs, deal schedules, and management reportsIdentify and resolve discrepancies related to pricing, incentives, trade payoffs, or fundingMaintain accurate vehicle inventory and cost of sales recordsWork closely with F&I, sales managers, and title clerks to resolve deal issuesCommission & Incentive SupportEnsure sales commissions are calculated accurately based on posted dealsAssist with commission reports and corrections as neededReview and process check requests associated with vehicle deals, including we‑owes, bird dogs, and other deal‑related payments.Month-End & Reporting SupportAssist with month-end close related to vehicle salesEnsure all deals for the period are posted timely and accuratelyProvide supporting documentation for audits and management reviewCompliance & Internal ControlsEnsure compliance with dealership accounting policies and internal controlsMaintain organized deal files and digital documentationSupport audit requests and internal reviews related to vehicle salesQualificationsRequiredHigh school diploma or equivalent2+ years of automotive dealership accounting or sales office experienceStrong attention to detail and accuracyAbility to manage high deal volume and deadlinesBasic proficiency with Microsoft Excel and accounting systemsPreferredPrior experience as a Deal Poster or Sales Accounting ClerkExperience with dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or DealertrackSkills & CompetenciesStrong analytical and reconciliation skillsExcellent organizational and time‑management abilitiesAbility to work independently and collaborativelyClear written and verbal communication skillsHigh level of confidentiality and professionalismAbility to work in a fast‑paced, deadline‑driven environmentWork EnvironmentOffice‑based dealership or centralized accounting officeFrequent interaction with sales managers, F&I, accounting staff, and managementPhysical & Other RequirementsProlonged periods of sitting and computer useAbility to review detailed financial documents and contracts#J-18808-Ljbffr