The Automotive Accounts Payable & Receivable Clerk is responsible for processing dealership financial transactions, including vendor payments, customer receivables, and reconciliation of accounts. This role supports accurate financial reporting and works closely with management, sales, service, and accounting teams in a fast-paced automotive dealership environment.
Accounts Payable (AP):
Process vendor invoices and ensure proper approval and coding
Match invoices to purchase orders and repair orders
Prepare and issue checks or electronic payments in a timely manner
Reconcile vendor statements and resolve discrepancies
Maintain accurate and organized AP records
Accounts Receivable (AR):
Post customer payments, including cash, checks, and electronic payments
Reconcile daily cash receipts and deposits
Manage customer accounts and follow up on outstanding balances
Process refunds, chargebacks, and credits as needed
Assist with dealer receivables, warranty, and wholesale billing
General Duties:
Maintain accurate accounting records in dealership management systems
Assist with month-end closing and account reconciliations
Ensure compliance with dealership policies and accounting procedures
Communicate with vendors, customers, and internal departments
Support audits and financial reviews as requested
High school diploma or equivalent (required)
Previous automotive dealership accounting experience preferred
Knowledge of dealership accounting software ( Reynolds & Reynolds) a plus
Strong attention to detail and organizational skills
Basic accounting and math skills
Proficiency in Microsoft Office, especially Excel
Ability to manage multiple priorities and deadlines
Strong communication and problem-solving skills
Ability to work independently and as part of a team
Comfortable working in a fast-paced dealership environment
Office environment within an automotive dealership
Full-time position; overtime may be required during month-end