Miller Elementary - Attendance Clerk - Elementary
Attendance Clerk - Elementary
Miller Elementary
Support/Hourly - Position - Clerk - Campus
Job Number 0000765325
Start Date
Open Date 07/30/2026
Closing Date
ROLE AND PURPOSE:
- The primary purpose of this position is to maintain data for student enrollment, scheduling, attendance, and any other duties which affect accountability, student services, and district funding.
QUALIFICATIONS:
Education/Certification:
- High School Diploma/GED from an accredited institution, required.
Experience:
- 2 years of data entry experience (preferred).
- General Clerical Experience.
SPECIAL KNOWLEDGE/SKILLS:
- Bilingual Preferred.
- Ability to maintain confidential, accurate and auditable records.
- Ability to use computer and software to develop spreadsheets, databases, and do word processing.
- Proficient typing, keyboarding, and file maintenance skills.
- Ability to multitask, work well in a fast-paced environment, and meet established deadlines.
- Strong organizational, communication, and interpersonal skills.
- Detail Oriented.
MAJOR RESPONSIBILITIES AND DUTIES:
I. ADMINISTRATION SUPPORT:
- Monitors daily absences and makes contact with parents for absences.
- Reports and tracks excessive absences in collaboration with truancy officer.
- Creates and maintains master schedule.
- Generates campus reports for accuracy of PEIMS data.
- Conducts student scheduling, oversees registration process, fulfills T-Rex requests, and maintains up to date records and storage of student records.
II. OTHER DUTIES:
- Serve as the primary receptionist for students, teachers, parents and visitors.
- Safeguard digital and paper copies of student records and maintain confidentiality.
- Writes passes and records student late arrivals, early departures, and movements during the school day.
- Answers the telephone, directs calls to the proper person and/or takes messages.
- Maintains student attendance records and monitors absences.
- Serves as campus level PEIMS clerk.
- Registration, Enrollment and Withdraw of students.
- Creates, maintains and updates student cumulative record.
- Assists with data entry, filing, and maintenance of machines.
- Assists in the campus clinic, supporting basic student needs and maintaining a safe environment.
III. PROFESSIONALISM AND VISITOR INTERACTION
- Maintain a professional, courteous, and welcoming environment for all students, staff, families, and visitors.
- Serve as the first point of contact for the campus, providing respectful communication, a helpful attitude, and professional appearance at all times.
- Ensure the front office is organized, clean, and inviting to reflect a safe and student-centered school culture.
IV. WORKING CONDITIONS
MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:
- Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional
- Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping.
- Motion: Moderate walking.
- Lifting: Regular light lifting and carrying (less than 15 pounds).
- Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
- Mental Demands: Work with frequent interruptions; maintain emotional control under stress.
Duty Days 198
Pay Grade Admin Support 2