Position Summary:
Job Description:
Position: Western Colorado University invites applications for the full-time position of Athletics Operations and Facilities Coordinator. The position reports to the Deputy Director of Athletics.
Responsibilities: The Athletic Operations and Facilities Coordinator is responsible for the oversight and management of athletic facilities at the University, ensuring their effective operation, scheduling, and maintenance. The role requires strong organizational skills, a collaborative mindset, and the ability to manage multiple responsibilities in a dynamic environment, spanning facilities, events, and staff management.
As the primary scheduler for all athletic facilities and fields, the Coordinator coordinates use among athletic teams, campus departments, and outside groups; supports capital projects and renovations; and serves as the main liaison to Facility Services for daily maintenance and upkeep. This scheduling function extends to managing athletic facility contracts and outside facility use, booking events through Teamworks software, and handling all work order submissions and follow-ups. The Coordinator also establishes and maintains relationships with internal and external stakeholders through site visits, facility tours, and consistent service before, during, and after events.
On game days, the Coordinator leads execution of all home athletic events, overseeing event-related student workers and staff (including concessions), managing the work-study and event crew, coordinating promotions with corporate partners, and overseeing VIP hospitality, concessions, and ticketing. This includes supervising interns and student workers across Athletics Facilities and Conference & Event Services — leading team meetings, providing individualized supervision, managing performance evaluations and disciplinary action, and handling recruitment, training, and scheduling of student staff.
Additional responsibilities include onboarding new athletics staff by conducting facility tours, initiating key and swipe access requests, and communicating operational procedures and expectations; assisting with Conference and Event Services contracts on behalf of the Athletics Department during June and July, including participation in an on-call rotation for after-hours calls as assigned; and supporting the Athletic Director and Athletics Department with the planning and implementation of special fundraising events.
Minimum Qualifications: Candidates should have a bachelor’s degree and two years of experience in facility and event operations or management, along with a valid driver's license and excellent written and verbal communication skills. The role requires a demonstrated capacity to manage evening and weekend responsibilities in support of athletic program needs, as well as the ability to maintain a professional demeanor while delivering exceptional customer service. Candidates should also have proven effectiveness in collaborating with cross-functional teams and fostering a cooperative, team-oriented work environment, along with the ability to take initiative and work independently while contributing to a team-based environment
Preferred Qualifications: Preferred qualifications include a master's degree and two years of experience in intercollegiate athletic administration, along with CPR and First Aid Certification and Certified First Responder status. Candidates should also have demonstrated experience in event planning and execution, facilities oversight, and supervision of student staff, as well as proficiency in Microsoft Office Suite and customer relationship management (CRM) systems.
Compensation: $58,000-$60,000This position is FLSA exempt. Western offers an excellent benefits package including shared premiums for a comprehensive health insurance plan, dental insurance, retirement plan, life insurance, and other insurance options. After one year of employment, Western provides free tuition for dependents enrolled full time in undergraduate programs for up to four years.
Application Procedure: Apply online at www.Western.edu/jobs. Required attachments for online application include a letter of application addressed to Deputy Director of Athletics, Greg Hinze, resume, and contact information for three references.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please direct questions to the search committee chair at
ghinze@western.edu
.Application deadline is August 7, 2026
Additional Information on Western and Gunnison/Crested Butte
Western Colorado University is a public institution with an enrollment of ~3,700 students. 47% of students are undergraduates, 33% are graduate students, and 80% receive some form of financial aid. Western students represent 17 countries, 50 states, and almost every county in Colorado. With an average class size of 17, Western’s faculty and staff share a strong commitment to personalized, rigorous, and immersive education. Visit http://www.western.edu to learn more about the university.
Western Colorado University is located in Gunnison, Colorado, about 200 miles southwest of Denver amidst over 2 million acres of public land and a vibrant ranching community. The Gunnison valley provides robust cultural programming and exceptional outdoor recreation. A network of dedicated community organizations enrich the lives of many in the tight-knit community. Living in the valley, one appreciates a vibrant culture of festivals, exhibitions, performances, wellness activities, and more. In the winter, many enjoy in skiing at Crested Butte Mountain Resort and along dozens of miles of cross-country trails. In the summer, bikers, hikers, and runners explore 750-plus miles of singletrack trails, while others delight in fishing, boating, and paddleboarding at Blue Mesa Reservoir or on the Gunnison River and its tributaries. Pre-K-12 students are served by the highly-ranked Gunnison Watershed School District.
An Equal Opportunity Employer, including disability/vets.
WESTERN COLORADO UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY/VETERANS
It is the ongoing policy and practice of Western Colorado University to provide equal opportunity in employment to all employees and applicants. No person shall be discriminated against in any condition of employment because of age (40 and over), color, disability, gender identity, genetic information, military or veteran status, national origin, ancestry, race, religion, creed, sex, sexual orientation, gender expression, marital status, or any other applicable status protected by federal, state, or local law.
ADAAA ACCOMMODATIONS:
Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment, Western will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Office of Human Resources at HR@western.edu or (970) 943-3140.