ASSOCIATE SPECIALIST - Financial Planning & Scheduler - Boulder, CO

Who We Are:

SwRI's headquarters are in San Antonio, Texas, we are an independent, nonprofit, applied engineering and physical science research and development organization with over 3000 employees. The Solar System Science & Exploration Division of SwRI pushes the boundaries of space exploration, solar physics, and mission operations. Our experts lead groundbreaking research, develop cutting-edge instruments, and operate space missions that expand our understanding of the universe. Our division is located in downtown Boulder Colorado with over 120 employees.

Objectives of this Role:

• Develop and maintain assigned sections of the Integrated Master Schedule (IMS) to meet all program objectives.
• Monitor program schedule performance, tracks plans and schedules.
• Participate in weekly, monthly and quarterly IMS reporting requirements both internally and externally.
• Financial tracking and reporting for NASA awarded mission, includes cost control efforts, compiling financial data for analysis, and subcontractor cost tracking and funding allocations.
• Generate monthly cost data, labor hour tracking, financial reports, and present to various levels of management at SwRI.
• Assist with annual NASA budget request (PPBE) and presentation.
• Support cost and schedule for upcoming NASA/NOAA funded Space Science projects and proposals.

Daily and Monthly Responsibilities:

• Work on mission/instrument projects to create and maintain an Integrated Master Schedule (IMS) using Microsoft Project or Primavera.
• Produce data/graphics (in Xcel & Visio) to report the critical path and evaluate schedule risks.
• Develop what-if scenarios, work arounds and recovery plans to minimize impacts to the project schedule.
• Report key project milestones and activities necessary to achieve project objectives and track progress toward deadlines.
• Prepare and analyze financial data, reports for internal project monthly reviews, external reviews, and monthly reports.
• Prepare ad hoc project reports, assist with budget planning and execution.
• Work with the project business teams to review planned vs. actual.
• Assess project programmatic health within the monthly reporting period cadence.
• Work to generate monthly deliverables for reporting cost & schedule.
• Attend & participate in assigned project team meetings.
• Meet and communicate on a recurring basis with staff members acting as senior specialists, leads, control account managers (CAMs), deputy project managers, project managers, and others who are assigned project(s) to facilitate situational awareness.

Requirements:

• Requires a Bachelors degree in Business, Finance, English, Economics, Communications or a relevant degree field with directly related experience or specialized knowledge.
• 0-1 years: Proficiency with MS Office Suite products (Outlook, Word, Excel, PowerPoint, Project), Scheduling Software and Adobe Acrobat.
• 0-1 years: Ability to prioritize prioritize tasks, have attention to detail, and work on a team in a fast-paced environment.
• 0-1 years: Ability to exercise good judgment, diligence, to follow written and verbal instructions, posses good communication skills and positive demeanor, with ability to interact with a multidisciplinary group.