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Associate Program Manager, Community and Corporate Relations (COVER LETTER REQUIRED) - HYBRID

Vanderbilt University Medical Center

Nashville, TN

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JOB DETAILS
SKILLS
Administrative Skills, Adobe Acrobat, Billing, Budget Management, Campaigns, Communication Skills, Community Development, Community Relations, Community Support, Continuous Improvement, Corporate Funding, Customer Relationship Management (CRM), Detail Oriented, Documentation, Expense Tracking, Finance, Financial Administration, Fundraising, Health Science, Healthcare, Hospital, Human Resources, Informatics, Inventory Management, Legal, Logistics, Marketing, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Newsletter, Nonprofit, Operational Communications, Operational Support, Outbound Marketing, Patient Care, Patient Education, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Project Development, Project Planning, Project/Program Coordination, Project/Program Management, Proposal Development, Purchase Orders, Purchasing/Procurement, Quality Metrics, Record Keeping, Records Management, Regulatory Requirements, Reporting Skills, Research Skills, Resource Management, Safety Training, Sales Management, Service Delivery, Stewardship, Strategic Planning, Technical Support, Time Management, Training/Teaching, Vendor/Supplier Selection, Website Management, Willing to Travel, Writing Skills
LOCATION
Nashville, TN
POSTED
3 days ago
Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.


Organization:


Development


Job Summary:


As a member of the Vanderbilt Health Development team, the Associate Program Manager supports corporate and community fundraising efforts at Vanderbilt Health. With guidance, this role helps development officers carry out fundraising and engagement activities by providing day‑to‑day administrative and program support for gifts and grants, sponsorships, workplace giving, and cause marketing programs.


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Vanderbilt Health Development


Job Description


Working Title: Associate Program Manager, Community and Corporate Relations - HYBRID


Reports to: Associate Director, Community and Corporate Relations


FLSA/Status: Non-Exempt, Full-time


Remote Type: Hybrid


COVER LETTER REQUIRED (if you are not able to upload your cover letter, please inform the TAP/Recruiter as soon as possible)


Purpose:


Through the exceptional capabilities and caring spirit of its people, Vanderbilt Health leads in the delivery of exemplary health care, improving the lives of individuals and communities regionally, nationally and internationally. We combine transformative educational programs, compelling scientific discoveries, and distinctive personalized care to achieve this goal.


To consistently achieve excellence in medical science and health care, Vanderbilt Health Development builds relationships and encourages philanthropic contributions to directly impact today’s work and to secure a strong future of service. Enthusiastic and timely support from our philanthropic partners enables Vanderbilt Health as a nonprofit academic health system to excel in conducting groundbreaking research, training future leaders and providing compassionate care to patients.


Job Summary:


As a member of the Vanderbilt Health Development team, the Associate Program Manager supports corporate and community fundraising efforts at Vanderbilt Health. With guidance, this role helps development officers carry out fundraising and engagement activities by providing day‑to‑day administrative and program support for gifts and grants, sponsorships, workplace giving, and cause marketing programs.


Primary Responsibilities:


Under the supervision of the Associate Director, the Associate Program Manager will have the following responsibilities:


Partnership and Program Support


+ Assist Corporate Relations and Community Engagement development officers by coordinating project plans, materials, timelines and follow-up for engagement and solicitation activities.

+ Support the day-to-day execution of assigned fundraising initiatives, including cause marketing, workplace giving, sponsorships and peer-to-peer efforts.

+ Assist with proposal development by managing timelines, gathering required documentation and coordinating content for review.

+ Assist development officers with site visits, hospital tours and check presentations; attend donor or partner calls and meetings as requested.


+ Assist with events as needed, including registration, guest support, and auction activities, in coordination with Community Development and internal partners.


+ Provide cross‑coverage and general support for related teams, such as Community Development, Children’s Miracle Network, and Donor Engagement.

+ Perform other duties as assigned in support of Community and Corporate Relations program.


Operations and Financial Administration


+ Monitor shared inboxes and help route incoming corporate inquiries to the appropriate team members.

+ Provide operational support for multiple development officers, including scheduling, logistics, travel and expense documentation, correspondence, and preparation of meeting materials and follow‑up items.

+ Coordinate with vendors for printed materials or collateral and help maintain promotional inventory.

+ Assist with procurement and payment workflows, including requisitions, purchase orders, vendor coordination and procurement card activity; help track related expenses.

+ Prepare invoices for corporate sponsorships and donations and coordinate with Gift and Donor Services to ensure timely and accurate gift processing.


+ Perform other duties as assigned in support of Community and Corporate Relations program.


CRM, Reporting and Communications


+ Keep CRM and project management records up to date for supported development officers and prepare routine reports related to campaigns and solicitation activity.

+ Conduct basic corporate prospect research and compile findings for review; coordinate next steps with the Associate Director and Strategic Initiatives team as appropriate.

+ Assist with creating and coordinating materials that support fundraising and stewardship, working with Strategic Communications and Digital & Donor Marketing on assigned projects such as the _Corporate Connections_ e‑newsletter, website updates, Shop & Support pages, and campaign giving tools.

+ Help support stewardship activities by maintaining mailing lists, assisting with acknowledgments and gift agreements, and tracking milestones, anniversaries, and reporting deadlines.


Required Qualifications:


+ Bachelor’s Degree (or equivalent experience)

+ Less than 1 year of relevant experience


Preferred Qualifications:


+ Experience supporting fundraising or relationship‑based work, such as development, corporate partnerships, nonprofit advancement, or account management

+ Ability to manage multiple requests and deadlines while maintaining a professional, service‑oriented approach

+ Strong organization and attention to detail, with experience tracking timelines and deliverables

+ Clear written and verbal communication skills, including comfort assembling donor‑facing materials and coordinating with communications partners

+ Ability to work both independently on assigned tasks and collaboratively with a team, following established processes and asking for guidance when needed

+ Discretion and good judgment when handling confidential donor and financial information

+ Experience with administrative and financial processes such as invoicing, purchase orders, procurement cards, and basic budget tracking

+ Proficiency with Microsoft 365 tools, including Outlook, Teams, Excel, Word, and PowerPoint

+ Familiarity with CRM and project management systems and maintaining accurate records

+ Experience with or willingness to learn tools used for donor communications and fundraising operations, such as Adobe Acrobat DC, Canva, Classy, or ClickBid


This is a full‑time position that requires some local travel and occasional evening or weekend hours to support events or program needs.


Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.


At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.


Core Accountabilities:


Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams.


Core Capabilities:


Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.


Position Qualifications:


Responsibilities:


Certifications:


Work Experience:


Relevant Work Experience


Experience Level:


Less than 1 year


Education:


Bachelor's


_This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth._


_Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled._

About the Company

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Vanderbilt University Medical Center