Administrative Skills, Communication Skills, Detail Oriented, Documentation, Insurance, Insurance Claims, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Order Supplies, Organizational Skills, Problem Solving Skills, Quality Metrics, Sales, Standards Development, Transportation Routing, Writing Skills
The Associate, Operations (Mailing / Messenger) is responsible for pick-up and delivery of messages, documents, packages, and other items between offices or departments within an establishment or to other business concerns. This position works on-site and reports to Minillas Building in Bayamon and/or Oriental Center in Hato Rey.
MAJOR DUTIES & RESPONSIBILITIES:
- Pick-up and deliver letters, important business documents, or packages that need to be sent or received with priority.
- Receive daily internal correspondence that comes in suitcases and distribute them among the unit that accommodates the Minillas building in Bayamón.
- Collect all the correspondence of business units in the building in the evening to prepare the bags for pick up by Island Wide.
- Receive and store all office supplies orders received in the building.
- Receive and dispatch all the orders for office supplies that are requested by the different areas of the building through email.
- Visit insurance agencies to collect checks prepared for insurance claims.
- Visit the car lot two times a week to collect documentation of Repo units and collect checks from sales in auctions.
- Load vehicles with listed goods, ensuring goods are loaded correctly and when necessary taking the needed precautions with hazardous goods.
- Plan and follow the most efficient routes for delivering goods.
- Sort items to be delivered according to the delivery route.
- Other duties may be assigned.
MINIMUM REQUIREMENTS:
- High School Diploma or GED equivalent required.
- Two (2+) years of administrative or clerical experience. Experience in mailing or messenger related role highly preferred.
- Minimum education and experience required can be substituted with the equivalent combination of education, training and experience that provides the required knowledge skills and abilities.
- Excellent presentation, communication and writing skills.
- Demonstrated ability to understand and follow directions effectively with minimal supervision.
- Proactive problem solving, organized, detail oriented and able to multitask observing the defined quality standards.
- Effectively navigate challenging situations with professionalism and composure.
- Basic MS Office knowledge (Word, Excel)
WORK AUTHORIZATION & ELEGIBILITY:
- Legally authorized to work in the US is required. This position is of indefinite duration and requires candidates to have permanent or ongoing work authorization.
- Employee is responsible for maintaining eligible work authorization throughout his tenure with the organization.
Oriental is an Equal Opportunity Employer (EEO/Affirmative Action for Veterans/Workers with Disabilities)
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