Associate Management Analyst - Controllers Office (Departmental Promotional Only)
Salary
$104,811.20 - $130,998.40 Annually
Location
County of San Mateo, CA
Job Type
Regular
Job Number
D182AC
Department
Controllers Office
Opening Date
06/11/2026
Closing Date
6/25/2026 11:59 PM Pacific
Bargaining Unit
50B
Description
The County of San Mateo Controllers Office is seeking highly motivated candidates for the position of
Associate Management Analyst.
The mission of the Controllers Office is to promote the Countys operational effectiveness and ensure its financial transparency and integrity by providing quality accounting, audit, and financial reporting services. The Controllers Office maintains the County's financial systems and records and prepares award-winning annual financial reports that disclose the financial condition of the County to the public, calculates annual property tax bill amounts, distributes taxes collected to local government agencies, performs internal audits of the County's operations, and provides payroll services for the Countys workforce.
Under the direction of the Finance and Administrative Division Manager, the Associate Management Analyst will provide financial and administrative related support to a large and complex County department and/or division to perform budget support, performance management, financial analysis and reporting, contract management, procurement, and a variety of administrative and other operational duties for the Controller's Office.
The Associate Management Analyst will support the Financial and Administrative Division Manager to streamline department operational needs, support the development and monitoring of key financial and administrative functions including budget development, budget monitoring, procurement, solicitation, and contractual needs, assist with key financial analyses of departmental claims and other receipt distributions with local special districts, daily operational support to customer service and public interactions, and oversee vendor payments for the department operations, and support department's continuous administrative improvements.
The ideal candidate preferred knowledge, skills, and abilities:
Possess working knowledge of basic accounting, cost accounting, finance, auditing principles and practices, claiming and financial reporting, and associated principles and practices of reconciliation.
Knowledge of advanced principles and practices of public administration and management, and continuous review and improvement of operations.
Skilled in automated systems and spreadsheet applications, in particular Excel and database systems, to perform analyses and prepare reports.
Ability to develop recommendations and make positive process improvements.
Ability to communicate concisely and effectively, both orally and in writing, to summarize and clearly convey financial concepts.
Possess strong analytical skills to assist executive-level management leadership with planning, accounting, and policy implementation.
Ability to build strong, effective relations with executive-level management and staff and establish positive partnerships with others.
Be a politically astute, strategic thinker and planner.
Ability to assist in developing, tracking, reporting, and managing special projects.
Able to work in a fast-paced, deadline-driven environment. Have strong organizational and time management skills.
Be able to work independently and be a quick learner.
NOTE: The eligible list generated by this recruitment may be used to fill current and future vacancies.
Examples Of Duties
General Administration and Operational Support:
Provide operational support to the Finance and Administrative Division Manager.
Serve as a backup for the Controller's Administrative Assistant and front desk administrative duties.
Oversee the Fiscal Office Specialist admin and fiscal duties, as needed.
Coordinate the validation and approval of departmental invoices for payment.
Prepare OFAS Accounts Payable, Cash Receipts, and Journal Entry batches.
Monitoring the status of Contracts and Purchase Orders.
Effectively representing the department in meetings in a professional manner.
Assist in the development of administrative and operational procedures.
Provide a review of the work of others, as applicable.
Exercise sound and independent judgement.
Other duties as assigned.
Financial Support:
Support, budget analysis, monitoring, and reporting.
Monitor the Controller's Job Ledger accounts.
Provide support for Mid-Year and Year-End Financials and Year-End Closing.
Assist with data collection and analyses for the Countywide Cost Allocation Plan.
Assist with data collection, review, and analysis for the SB-90 mandated cost reimbursement for state-mandated local programs.
Assist with the submission of state, counties, courts, and state agencies to transfer collected funds, fines, and fees to the State Treasurer.
Monitoring the payment status of the Service Level Agreements.
Procurement Support:
Prepare contracts, purchase orders, and other procurement documents.
Maintain and monitor purchase order and contract lists for expirations, encumbrance balances, and insurance terms, and notify the Division Manager.
Qualifications
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.
A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level.
Knowledge of:
Project and/or program management, analytical processes, and report preparation techniques.
Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Principles of mathematical and statistical computations.
Research and reporting methods, techniques, and procedures.
Modern office practices, methods, computer equipment, and applications.
English usage, grammar, spelling, vocabulary, and punctuation.
Principles and practices of public administration.
Principles and practices of county management and government.
Basic principles, practices, and procedures of funding sources and grant funds disbursement.
Record-keeping principles and procedures.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
Ability to:
Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
Coordinate programmatic, administrative, and fiscal reporting activities.
Use of independent judgment and personal initiative.
Conduct research on a wide variety of administrative topics.
Evaluate and develop improvements in operations, procedures, and methods.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Interpret, apply, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Establish and maintain a variety of filing, record-keeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks, and organize own work, set priorities, and meet critical time deadlines.
Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Establish, maintain, and foster positive and effective working relationships.
Plan, organize, and carry out assignments with minimal direction.
Analyze, interpret, summarize, and present information in an effective manner.
Use tact, initiative, and independent judgment.
Application/Examination
Departmental Promotional Only. Only current County of San Mateo employees in the Controllers Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date may apply.
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening based on the candidates application and responses to the supplemental questions (weight: pass/fail). Candidates who pass the application screening may be invited to a panel interview (weight:100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the Countys website, you may click the "Apply" button. If you are not on the Countys website, please go to http://jobs.smcgov.org to apply.
TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Thursday, June 25, 2026, 11:59 PM PST
Application Screening: June 29 - July 3, 2026
Civil Service Panel Interview: July 14 and/or 15, 2025
About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.
The County of San Mateo, as an employer, is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
San Mateo County is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.
Analyst: Sedrick Dixon (06112026) (Associate Management Analyst D182)
We invite you to explore our Benefits-at-a-Glance page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.)
In addition to core benefits, the County is proud to offer a variety of wellness and professional development programs to help you grow both personally and professionally. Most of these enriching opportunities are available during work hours and come at no cost to you.
As a County employee, you'll also be covered by the federal Social Security system, earning valuable retirement benefits based on your salary and years of service.
01
NOTE: Applicants for this position are required to submit responses to the supplemental questions below. Your responses will give us additional information about your background and experience related to this position and will be used in the selection process. Be concise, yet thorough, and specific. Neatness, clarity of expression and the ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses.
02
This is a Departmental Promotional Only recruitment. Only employees in the Controllers Office of the County of San Mateo with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/term position prior to the final filing date may apply. Do you meet this requirement? (A "No" answer will disqualify you from this recruitment.)
03
Describe your education and experience that have prepared you for this financial management and administrative position. Be specific in the skills and knowledge applicable. Include what you feel are the most challenging aspects you have encountered.
04
Provide a work example that best demonstrates your ability to perform complex research, data collection, data analysis, report preparation, and presentation to executives that include your findings and recommendations.
05
Describe a project with a finance component that demonstrates your ability to work collaboratively with a wide variety of stakeholders across departments toward a common goal. Be specific about the objective of the project, your role, and the role of your team members, the steps involved, and the outcome.
06
Describe your experience working on budget monitoring, cost allocation planning and calculations (not indirect cost rate), management of purchase orders, contracts, invoicing, journal entries, and other financial accounting, and other business communications.
07
How did you learn about this position?
08
If you answered, "Professional Publication/Website" or "Other" to the above question, please indicate below how you learned about this position. Your response to this question will help us in better marketing County jobs. Type NA if not applicable.
Required Question
Employer County of San Mateo
Address County of San Mateo Human Resources Department
500 County Center, 4th Floor
Redwood City, California, 94063-1663
Phone (650) 363-4343
Website https://jobs.smcgov.org