Associate Escrow Assistant - Jacksonville, FL

Position: Associate Escrow Assistant

Location: Jacksonville, FL
Schedule: Monday – Friday | 8:00 AM – 5 PM (EST)
Employment Type: Contract (Potential Extension)
Start Date: 6/29/2026 – 1/29/2026
Pay Rate: $21.00/HR, Paid Weekly

Position Summary: 

We are seeking a Temporary Receptionist / Escrow Assistant to support our busy Homebuilder Division during an upcoming maternity leave. This role will serve as the primary receptionist while also providing escrow support to the team. The ideal candidate will have prior experience working in a title company, escrow office, or real estate closing environment and be able to quickly step into a fast-paced operation with minimal training.

This position is available immediately to allow for training and a smooth transition before the
maternity leave begins. Due to the limited training timeframe, prior title or escrow experience is critical for success in this role.

Essential Duties and Responsibilities:

• Greet clients, real estate agents, lenders, and builders in a professional and welcoming manner.
• Answer and direct incoming phone calls.
• Manage conference room scheduling and closing appointments.
• Receive and distribute incoming mail and deliveries.
• Assist with general office organization and administrative tasks.

Escrow Assistant Duties:

• Provide support to Escrow Officers and Escrow Assistants.
• Assist with file setup and file maintenance.
• Review files for completeness and follow up on outstanding items as directed.
• Assist with document preparation and post-closing tasks.
• Communicate with lenders, builders, real estate agents, and customers regarding file status.
• Scan, upload, and maintain electronic file documentation.
• Assist with scheduling closings and coordinating closing logistics.
• Perform other escrow-related duties as assigned.

Qualifications Required:

• Prior experience working in a title company, escrow office, or real estate closing environment. This experience is required and critical for success in this role.
• Strong organizational and multitasking skills.
• Excellent customer service and communication skills.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Proficiency with Microsoft Outlook, Word, and Excel.

Preferred:

• Experience supporting residential purchase transactions.
• Experience working with homebuilder transactions.
• Familiarity with title and escrow software systems.
• Knowledge of closing processes and title industry terminology.

Ideal Candidate:

We are looking for someone who can quickly become a productive member of the team, provide exceptional customer service at the front desk, and assist with escrow operations during a critical coverage period. Because of the limited training timeline, prior title or escrow experience is essential. The successful candidate will be comfortable managing multiple priorities, working independently, and supporting a high-volume homebuilder operation.

Education: High School Diploma required.

Working Conditions:

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs.
• Use of computers and technology.

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity; we are made a stronger organization and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency and using the experience from a diverse assortment of backgrounds and experiences, Canon is able to improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life. Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email our HR team hr@canonrecruiting.com