Associate Director of Human Resources

Master’s degree in appropriate area of specialization and four years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and six years of experience.

JOB SUMMARY

The University of Florida’s George A. Smathers Libraries seek an Associate Director of Human Resources to lead the Libraries Human Resources (LHR) unit. The Associate Director is entrusted with providing equitable support for all library employees, while ensuring compliance with Federal, State, University and Libraries’ policies.  This includes interpreting HR policies, providing consultation and advice on HR issues and concerns, and developing and implementing HR strategies.  The Associate Director oversees delivery of comprehensive HR services related to Faculty and Staff employee lifecycles. The Associate Director facilitates key processes including tenure and promotion, professional development leave, and employee evaluations. This position supervises 2.6 FTE, including two HR Generalists and Education and Training Specialist.

RESPONSIBILITIES

Human Resources Operations 

• Provides oversight on all aspects of the employee lifecycle, including recruitment, hiring, onboarding, leave, immigration, retention efforts, and offboarding to ensure compliance with federal, state, university, and libraries’ guidelines.  
• Provides analyses and recommendations related to classification, compensation, including reclassification, special pay increases, and salary structures.
• Ensures the maintenance of personnel records and data housed by the LHR Office is in compliance with established University policies.
• Ensure that HR transactions are processed in a timely and accurate manner with attention to excellent customer service.
• Provides reports for library leadership regarding HR actions and trends.

Faculty Affairs

• Supports faculty in their career progression, providing administrative support during the annual evaluation cycle, midterm, tenure and promotion, and post tenure reviews.
• Provides administrative support for sabbatical, professional development leave, and faculty enhancement opportunities.
• Maintains a record of past and future faculty review and eligibility dates and notifies candidates and chairs of upcoming milestones.
• Provides training and resources to faculty related to faculty career development events.
• Serves as internal expert for FEA, monitoring updates from the vendor and Office of Academic Affairs and ensuring best practices within the libraries.
• Works closely with the Libraries Faculty Bylaws Committee to maintain the faculty bylaws and create and maintain supporting procedural documentation.

Team Management 

• Provides direction and oversees the daily activities and projects of the Human Resources (HR) Office including supervising two full time employees and one part-time (0.60 FTE) employee.
• Maintains a positive working environment that supports exceptional customer service delivery.
• Fosters open communication and a collaborative and caring team culture.
• Identifies and provides opportunities for professional growth and continuous improvement.
• Ensures alignment of HR and Training program activities to provide timely learning opportunities for supervisors and employees, educating the libraires community on HR best practices and policies.
• Works closely with Education and Training Specialist to identify and present a robust schedule of professional development opportunities.

Performance Management and Employee Relations:  

• Serves as the Libraries resource and liaison on employee relations issues and concerns and partners closely with UF Employee Relations, Director of Administrative Services, and Library Deans.
• Serves as a trusted resources to the libraries community in order to identify and resolve workplace issues proactively.
• Advises supervisors on addressing performance issues and developing performance improvement plans.
• Coordinates Libraries’ participation in the university’s performance management system, the libraries performance management process, and makes recommendations for process improvement.
• Oversees and manages employee separations and coordinates applicable employee exit (offboarding) activities. 

Strategic HR Leadership 

• Serves as the Libraries HR Liaison, working closely with UFHR to ensure alignment between UF and Libraries’ policies and best practices, and representing the Libraries’ needs at the institutional level.
• Advises libraries’ leadership of current information and proposed policy recommendations from UFHR.
• Makes recommendations on initiatives to enhance employee engagement and performance.
• Contributes toward the libraries change readiness.

Other Duties

Serves on pertinent university and libraries’ committees and represents the libraries’ at various state and national associations. Maintains awareness of professional trends and research in the field of Human Resources.

$100,000 minimum salary, commensurate with experience and credentials. 

Master’s degree in appropriate area of specialization and four years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and six years of experience.

• Knowledge of human resources best practices. Record of effective strategic, administrative, or operational management experience in an academic setting.
• Experience with University of Florida policies and practices.
• SHRM-CP certification
• Ability to cultivate an inclusive organizational climate based upon respect, trust, service, open communication, and transparency.  A strong record of modeling, mentoring, and developing individuals and teams.
• Compassionate service focus and a history of cultivating relationships; the ability to work independently and collaboratively; effective negotiation skills, and the ability to interact with employees at all levels of the University.
• Commitment to contributing to a respectful and caring community for all
• The ability to actively champion or influence an idea or position when needed; demonstrate support for faculty, staff, and organizational interests.
• Exhibit effective communication skills in all formats.
• Experience advising on faculty affairs, including recruitment, appointment, tenure and promotion, and post tenure review
• Experience identifying talent gaps, sourcing, screening, selecting, hiring, and onboarding. Ability to make and provide appropriate guidance on decisions regarding hiring, evaluating, and development of employees.
• Flexibility, and ability to adapt and lead in a rapidly changing academic environment.
• Excellent computer skills including proficiency in collaborative workplace and meeting tools, as well as in university or HR-related systems.
• The capacity to empower and develop others and provide effective performance feedback.
• The ability to clearly explain and document decisions and provide rationale for those decisions.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Application Process

To apply, submit

• a cover letter detailing your interest in, and qualifications for this position
• your current resume or CV
• a list of three references including their contact information (telephone number and email address)

Apply by 11:55 pm (EST) on the application close date via the Jobs at UF online application system. Applications will be reviewed as received. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at

tlitchfield@uflib.ufl.edu

If an accommodation due to a hearing or speech disability is needed to apply for this position, please call 352-392-2477 University of Florida Human Resources or the Florida Relay System at 800-955-8771 (TDD).