To ensure full consideration, applications must be received by 11:59pm MT on 11/19/2026.
Position Summary
The Associate Director of Career Success plays a key role in supporting medical student success by developing and delivering a comprehensive career advising program and managing all aspects of the residency application process. This position leads the coordination and implementation of career advising curriculum, oversees national residency matching systems and timelines, and collaborates closely with Clinical Education and Graduate Medical Education (GME) to provide annual training for faculty, staff, and career mentors. The Associate Director will support students through programmatic efforts related to specialty exploration and residency match processes. Additionally, this role assists with the development of Medical Student Performance Evaluation (MSPE) and provides administrative support to the Student Progress and Student Success Committees.
Job Duties
Career Success
• Lead the development, coordination, and delivery of a comprehensive career advising curriculum grounded in AAMC Careers in Medicine, AACOM Residency Readiness, NRMP resources, and specialty-specific guidance. • Oversee student preparation and successful submission for ERAS, NRMP military match, San Francisco Match, and other residency application platforms and timelines. • Conduct training for faculty, staff, and career mentors on current residency application processes, specialty competitiveness trends, and best-practice career advising strategies. • Design and facilitate career and specialty exploration programming, workshops, and advising sessions for OMS-I and OMS-II in collaboration with learning and career specialist staff, and collaborate on clinical-year programming related to sub-internships, away rotations, and match readiness with clinic education and GME. • Partner with the Learning & Career Specialist to identify at-risk students early, provide timely interventions, and align academic and career advising strategies. • Coordinate and manage the Supplemental Offer and Acceptance Program (SOAP), ensuring communication logistics and student support. • Develop and maintain advising materials, timelines, metrics, and outcomes reports to ensure continuous improvement and data-driven planning.
Administrative Support
• Manage and coordinate the Medical Student Performance Evaluation (MSPE) process, collaborating with academic leadership and clinical education. • Maintain accurate advising and match-related data reporting, outcomes, and trends to leadership. • Provide administrative support for Student Progress and Student Success Committees, including preparation of materials, documentation, follow-up actions, and case management support. • Support policy development and data collection related to student career readiness, residency performance, and continuous quality improvement.
Other Responsibilities
• Provide support as needed for key college events and programming across Admissions, Student Affairs, and Curriculum, including but not limited to the White Coat Ceremony, Bridging Ceremony, Commencement, Match Day, wellness initiatives, interprofessional activities, and board preparation events. • Other duties as assigned by the Associate Dean of Admissions and Student Affairs. • May supervise work-study or student staff.
Minimum Qualifications
• Bachelors degree from an accredited institution in education, counseling, higher education administration, public health, healthcare administration, or a related field. • 4 or more years of experience in academic advising, career advising, student services, or related student support roles in higher education or health professions. • Knowledge of graduate-professional school admissions or career preparation processes. • Demonstrated ability to work collaboratively with students, faculty, and administrative stakeholders. • Proficiency in Microsoft Office 365. • Strong organizational and project-management skills, including the ability to manage multiple complex timelines. • Excellent written and verbal communication skills with a focus on student support and customer service. • Experience delivering workshops, presentations, or educational programming. • Ability to maintain confidentiality and work with sensitive student information in compliance with FERPA and institutional policies.
Preferred Qualifications
• Masters degree in higher education, counseling, student affairs, medical health professions education, or a related field. • 7 years of experience supporting medical health professions or graduate-level students. • Familiarity or experience with Acuity Insights One45. • Experience with ERAS, NRMP military match, San Francisco Match, or related residency placement platforms. • Experience using AAMC Careers in Medicine, AACOM resources, or specialty exploration tools. • Knowledge of residency application trends, specialty competitiveness, and medical education career pathways MDDO. • Experience developing and delivering career curriculum, advising programs, or large-scale student support initiatives. • Understanding of medical student performance assessment processes, including MSPE development.