Associate Director, Graduate & Scheduling Services

Associate Director, Graduate Admission and Career Services

Georgia State University

School of Public Health

GEORGIA STATE UNIVERSITY'S SCHOOL OF PUBLIC HEALTH educates practitioners and thought leaders while engaging in research and outreach that promotes health equity and addresses urgent public health challenges. Our location in Atlanta, an internationally recognized hub of public health expertise, gives students practice opportunities at organizations such as the Centers for Disease Control and Prevention, local and state government agencies, and international non-governmental organizations. Members of our growing alumni network are making a difference across Georgia and beyond, working in state and federal agencies, nonprofits, and community organizations. Our faculty and staff are conducting research that promotes health equity and seeks to solve urgent challenges related to infectious and chronic diseases, tobacco prevention and control, and trauma and mental health. With a global reach and a commitment to equity, we are dedicated to promoting better health for everyone, everywhere.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team. The Office of Academic Assistance is seeking (1) Associate Director, Graduate Admission and Career Services to join the already awesome team taking the School of Public Health to the next level of excellence!

WHAT MAKES THE UNIVERSITY FOUNDATION A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

• A knowledge-sharing organization that works collaboratively with diverse partners.

• Professional development opportunity and mentorship.

• A rapidly growing center within an academic setting.

• Commitment to diversity, equity, and inclusion.

HERE IS WHAT YOU WILL DO

The School of Public Health - Office of Academic Assistance is seeking an Assistant Director, Graduate Admission and Career Services (Assistant Director) to be responsible for but not limited to the following duties:

ADMISSIONS SUPERVISION & FRONT DESK OPERATIONS

• Provide supervision to the Admissions Coordinator and Administrative Assistant - which serves as main points of contact for prospective students.

• Serve as primary contact for SOPHAS.

• Train staff and faculty on using SOPHAS.

• Develop a calendar of events for prospective and incoming students (orientation, information sessions, etc.)

• Represent the School at recruiting events and national conferences (ASPPH, SOPHE, APHA, etc.)

• Develop marketing materials, conduct ongoing competitor analysis to improve services, and develop strategies for attracting underrepresented groups.

• Assists annual recruitment and enrollment plan.

COLLEGE SCHEDULER

• Send out request for class schedules for Fall, Spring, and Summer semesters to SPH Department Chairs and Department Coordinators.

• Enter class and section information in Banner.

• Enter course changes/additions/deletions in the Academic Queue after the initial optimization of the schedule.

• Make classroom reservations for classes in SPH private classroom space.

• Request room changes through the Office of Classroom Scheduling for classes held in University space.

• Attend monthly Schedulers' meetings.

• Add new courses to the catalog in Banner.

STUDENT SYSTEMS

• Banner: Maintain student records to ensure accuracy; Correct census errors for Board of Regents compliance; Process Transfer Credits; Assist in testing Banner upgrades.

• Crystal Reports: Provide admissions and enrollment data for internal college use as well as external parties.

• Scribe: Create and update blocks of program information to reflect the curriculums for the PhD, MPH, and Certificate programs.

• CAPP: Run academic evaluations and graduation audits for students who started SPH prior to Fall 2013.

• Degree Works: Run academic evaluations and graduation audits for students who started in SPH after Fall 2013.

• Attend Degree Works meetings and training sessions; Test various components.

• SOPHAS: Implement new admissions program and work with SOPHAS, Liaison International and GSU.

• Student Systems Office to set up interface between SOPHAS and Banner using Axiom.

GRADUATION AUDITS

• Assist Director in daily operations, as needed.

• Participants in the hiring of OAA staff.

• Assists with staff transitions in the OAA by temporarily assuming duties of vacant positions until filled.

• Ensures adequate coverage of key areas in the OAA.

• Represents SPH in the Graduate Issues Working Group.

• Fill in for Director, as needed.

Minimum Requirements:

• Bachelor's degree in a related field and four years of supervisory/management experience; or a combination of education and related experience.

Preferred Hiring Requirements:

• Knowledge of SLATE, SOPHAS, Degree Works, ARGOS, Banner, Scribe, and Ad Astra.