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We are hiring a part-time Associate Board Clerk to join the Legal team and support board clerking operations. Reporting to the Sr. Legal Director & Deputy General Counsel, this role works closely with the Clerk of the Board to ensure smooth, compliant, and well-organized board and committee activities.
This is an excellent opportunity to work on impactful public-sector initiatives, gain legal/board governance experience, and contribute directly to the success of the agency.
Key Responsibilities
- Support the Clerk of the Board with meeting preparation, documentation, and follow-up actions
- Serve as backup Clerk of the Board during absences
- Independently clerk committee meetings as assigned
- Prepare agendas, correspondence, and meeting materials in compliance with the Brown Act
- Provide administrative support, including maintaining monthly and annual schedules, checklists, and process documents
- Help maintain databases for Board/Committee membership, actions, and compliance documents
- Attend and clerk selected Board, committee, and special meetings, including:
- Managing virtual meetings (primarily via Zoom)
- Occasionally traveling to offsite meeting locations
- Taking detailed notes and editing drafts for clarity and grammar
- Handle confidential information that has not yet been made public
- Assist with Board and staff Form 700 filings
- Coordinate Board member attendance at Board and subcommittee meetings
- Perform other related duties as assigned
Minimum Qualifications
- Education and experience (one of the following):
- Bachelor’s degree with at least 1–2 years of work experience, or
- Associate’s degree with at least 2–3 years of work experience, or
- High school diploma or equivalent with at least 3–4 years of work experience
- Background in Legal, Business Administration, Public Administration, or a related field
- Experience in public-sector clerking or similar board/committee support strongly preferred
- Proficiency with Microsoft Office (including Word and Excel), SharePoint, and Confluence
- Experience using Excel or Google Sheets for data tracking and basic analysis
- Ability to learn quickly, work independently, and think critically
- Strong organizational skills and attention to detail
- Clear, professional written and verbal communication skills
- Demonstrated patience, tact, and courtesy when working with internal staff, Board members, and external stakeholders
Compensation & Schedule
- Nonexempt position
- Starting rate: $40.68 per hour
- Approximately 20 hours per week
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