Associate Administrator 1

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Overview

The Associate Administrator manages a range of operational activities, including human resources planning, information technology planning, financial reporting, facility planning, research support, and compliance. The role involves overseeing staffing processes, onboarding, benefits, performance management, and staff data management. The position requires maintaining a high standard of confidentiality and professionalism, while also collaborating closely with various departments to assess staffing needs and implement HR strategies. This role ensures alignment with institutional policies and adherence to regulatory requirements, managing payroll, timecard processing, administrative staff, and serving as the primary resource for staff data and reporting systems.

Required Skills and Abilities

1. Strong leadership and managerial skills, including demonstrated ability to managing people and inspire high performance. Demonstrated experience supporting a clinical practice.

2. Demonstrated experience with EPIC and high proficiency with MS suite.

3. Excellent analytical and project management skills with the ability to solve emerging problems and articulate policies clearly. Ability to anticipate business environment changes and manage them proactively.

4. Exceptional judgment and strong communication skills.

5. Demonstrated ability to work collaboratively and foster teamwork.

Preferred Skills and Abilities

1. Proven experience managing/navigating patient care. Experience working in a surgical department.

2. Proven experience with enterprise management systems and financial tools.

3. Supervisory experience with union and non-union staff.

Principal Responsibilities

1. Manages the daily operation of a unit, department, or school of the university with emphasis on human resources, information technology, financial reporting, facility planning, research support, and compliance among other functions. 2. Exercises administrative and fiscal responsibility for the business affairs of the assigned department, procures services for the department, and serves as liaison between department and other University administrative offices. 3. Establishes and implements policy pertaining to financials and business affairs for the department within University guidelines. 4. Manages the preparation and management of grant and contract proposals and resolves issues related to grant and contract proposals, awards, and execution. 5. Determines budgetary and financial needs, develops and prepares departmental budgets and financial reports and oversees preparation and administration of budgets, grants, and contracts within guidelines established by the University and the department. 6. Manages a variety of human resources activities including: employment, staffing, labor relations, benefits, training, payroll and compensation for the assigned department. 7. Establishes financial and operational systems and ensures that all expenditures are monitored and controlled, approves payment of invoices for services provided to the department, and resolves billing and collection problems. 8. Manages the allocation of space as well as the procurement of equipment for use by staff and facility improvements and renovations within the assigned department. 9. Manages a staff of exempt and non-exempt employees. 10. May perform other duties as assigned Required Education and Experience Minimum requirement of Bachelor's Degree in related field and three years of experience or an equivalent combination of education and related experience.

Job Posting Date

07/23/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (24)

Salary Range

$68,000.00 - $120,500.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.