Assistant Vice President Business Affairs

SUMMARY

This position reports to the Vice President for Business Affairs. In conjunction with the Vice President for Business Affairs, the Assistant Vice President for Finance and Business Operations provides executive leadership, financial oversight, strategic budgeting guidance, and policy direction for business operations. This position plays a key role in fiscal planning, budget development, financial analysis, auxiliary operations management, and ensuring sound financial stewardship across the University.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the Vice President for Business Affairs with day-to-day task of all reporting departments.
• Oversee University risk-management and liability insurance.
• Administer aspects of contracts with external vendors for bookstores, foodservice, vending, and other revenue-generating activities of Auxiliary Services.
• Assist the Vice President for Business Affairs with institutional budget development, financial forecasting, budget monitoring, variance analysis, and financial reporting.
• Implement administrative procedures and systems to carry out departmental service-oriented objectives and University policies.
• Prepare, analyze, and present financial and operational reports related to auxiliary enterprises, revenue-generating operations, institutional expenditures, and budget performance metrics.
• In conjunction with the Office of the President, assist with the leasing and renting of University space to external constituents.
• Help direct activities of auxiliary services such as bookstores, housing, food services, meeting space, vending machines, ATMs, public printers, and other revenue generating business enterprises University-wide.
• Provide oversight of contracts, vendor agreements, and procurement-related activities to ensure quality service delivery, financial accountability, cost effectiveness, and compliance with University and State policies.
• Market, advertise, and promote the products and services of University auxiliary operations.
• Addresses customer service issues with all the vendors providing auxiliary services to the University community.
• Continually evaluate operational processes, technologies, and business practices to identify opportunities for improved financial controls, operational efficiencies, and cost savings.
• In conjunction with IT, promote utilization of all Business Affairs related software assets and effectively present technical topics to populations with varied levels of technical abilities.
• In conjunction with IT, assist in the development of effective and fiscally responsible implementation mandatory training programs. (Example: Work closely with Human Resources to provide training for faculty, students, and staff).
• Assist with the preparation of reports, which summarize and forecast economic activity and financial position in areas of income, expenses, and earning based on past, present, and expected operations.
• Develop and recommend financial policies, fiscal controls, budget priorities, and economic objectives that support the University''s strategic and operational goals.
• Participate in University and campus community relations by representing department at meetings and serving on committees as needed.
• Monitor departmental and auxiliary budgets to ensure fiscal accountability, compliance with University policies, and effective resource allocation.
• Assist in long-range financial planning, capital budgeting, and development of financial models to support institutional strategic initiatives.
• Perform other duties as assigned.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.