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Assistant Treasurer/Administrative Assistant

Ohio Department of Education

OH

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JOB DETAILS
SKILLS
Accounting, Accounting Software, Accounts Receivable Processing, Administrative Skills, Analysis Skills, Auditing, Background Investigation, Board of Education, Communication Skills, Compensation and Benefits, Customer Support/Service, Dental Insurance, Detail Oriented, Employee Orientation, Federal Bureau of Investigation (FBI), File Maintenance, Financial Operations, Fixed Assets, Identify Issues, Life Insurance, Microsoft Excel, Microsoft Office, NSF Audio Formats, Operations, Operations Processes, Organizational Skills, Payroll Administration, Payroll Software/Services, Presentation/Verbal Skills, Record Keeping, Records Management, Rentals, Software Administration, Staff Training, Systems Administration/Management, Team Player, USPS (United States Post Office), User Documentation, Writing Skills
LOCATION
OH
POSTED
12 days ago

JOB POSTING

(Anticipated)

Non-Certified Personnel June 22, 2026

Job Classification:Assistant Treasurer/Administrative Assistant (6 hours per day/260 days per year)

Salary & Benefits

  • Salary: Commensurate with experience.
  • Benefits: Paid personal, sick, and vacation leave; health, dental, and life insurance; Board-paid H.S.A. contribution; and School Employee Retirement System (SERS). Key Responsibilities
  • Fiscal & Accounting: Assist the Treasurer with daily fiscal operations. Process accounts receivable, vendor files, payments for district purchases, and the Motor Fuel Tax Refund. Track and resolve NSF checks.
  • Payroll & Benefits: Audit hourly timesheets/attendance records and enter them into payroll software. Maintain employee payroll files and process annual salary notices. Assist with benefits administration (enrollment, qualifying events, open enrollment).
  • System Management: Track district-wide Fixed Assets (purchases, disposals, transfers). Administer SCView software, including troubleshooting and training staff. Maintain utility, mileage, and diesel tracking in Excel.
  • Student & Departmental Support: Manage general accounting and controls for student activity accounts. Invoice other departments/groups for rental events, transportation, and services.
  • Compliance & HR Support: Administer District Records Retention. Maintain district-wide background checks. Help HR ensure accurate, Board of Education (BOE) approved employee data. Plan the yearly new employee orientation and transportation meetings.
  • Operations: Cross-train within the fiscal department, update policies/procedures manuals, and maintain records according to the Auditor of State and BOE standards. Qualifications
  • Education/Experience: Associate's degree or equivalent experience required.
  • Technical Skills: Experience with Redesign Uniform School Accounting System (USAS/USPS) and SCView software is highly preferred. Proficiency in Microsoft Office (especially Excel) and Google Suite.
  • Core Competencies: Strong analytical thinking, high attention to detail, and top-tier organizational skills. Excellent written, verbal, and customer service communication skills.
  • Compliance: Ability to maintain strict confidentiality. Must successfully pass BCII and FBI background checks.
  • Flexibility: A collaborative team player willing to attend professional development workshops and take on other duties as assigned by the Treasurer or BOE.

Work Location:District

Start Date: As soon as possible/Negotiable

Deadline: Friday, July 10, 2026

Contact: Katelyn Adams 419-523-5261

Please submit electronic documents only - interested candidates should complete the contact information form (link listed below), as well as email a completed application, letter of interest, resume and references to adams.k@ottawaglandorf.org

Online Contact Information Form

About the Company

O

Ohio Department of Education