Position Information
Hiring Department: Research & Innovation
Reports To: Assistant Vice President for Research Operations & Finance
Job Location: On-Site; El Paso, TX
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Starting Salary: $58,000 annually; Commensurate with experience.
Required Application Materials:
Position Summary
Under limited supervision and with extensive latitude for the use of initiative and independent judgment, this position serves as an operational coordinator within a complex research enterprise. The role provides highly advanced professional assistance and performs complex, specialized work to facilitate the strategic operations of the Vice President for Research and the broader division. This position supports division-level operations across multiple research units and functional areas, handling demanding and confidential duties while interacting with a broad range of campus and community stakeholders to fulfill the university's mission of access, excellence, and impact.
Statement of Duties and Responsibilities:
Prepares executive briefings, analytical reports, and data summaries for leadership.
Tracks key research performance metrics and provides support for monitoring the research dashboard.
Drafts and edits complex office correspondence, including documents signed by the Vice President for Research.
Serves as a liaison between the VPR and public, students, staff, and other campus officials, maintaining specialized knowledge of educational and research administration.
Coordinates and oversees high-level administrative operations for the division.
Performs budget tracking for selected research-related accounts and activities.
Provides monitoring and reconciliation support for operations funds.
Processes purchase orders, travel requests, and other business transactions within the financial system.
Assists in the review, development, and recommendation of changes to program policies and procedures.
Manages complex executive calendar coordination involving a wide variety of internal and external stakeholders.
Prioritizes scheduling based on research priorities, critical deadlines, institutional commitments, and leadership needs.
Coordinates communication and activities with other departments, educational institutions, vendors, and outside organizations.
Organizes programs, events, meetings, or conferences, including facility arrangements, speaker coordination, and controlling event budgets.
Manages electronic filing systems and ensures records are maintained for accuracy and compliance with regulations.
Overseas and updates the office website and acts as the liaison to Marketing and Communications.
Complies with all State and University policies.
Other duties as assigned.
Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organizations objectives, policies, and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
Education: Bachelor's degree
and
Experience: Four years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Preferred Qualifications:
Experience in research administration or higher education environments.
1-2 years of experience supporting senior academic or administrative leadership (Vice President, Provost, Dean, or equivalent)
Proven experience managing or coordinating complex projects involving multiple stakeholders.
Applicants Should Demonstrate
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and ability to learn institutional software.
Strong analytical and organizational skills, particularly in preparing executive-level reports and data summaries.
Proven ability to improve administrative processes and workflows while exercising sound judgment.
Highest level of discretion and professionalism in handling confidential personnel, student, and institutional matters.
Why Pick UTEP
The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.
About the Division of Research & Innovation
The Research & Innovation division supports this world-class research enterprise by advancing transformative research excellence across campus and nurturing an innovative, cross-disciplinary culture. In all our work, we maintain a constant focus on our public mission of increasing access to excellent higher education and advancing discovery that positively impacts the health, culture, education, and economy of our region, the State of Texas, the nation, and the world. We do so by enabling the research success of our faculty and students through supporting the university research mission by providing research development, stewardship, compliance and safety services, and securing strategic external partnerships.
Miner Perks and Benefits
What UTEP Offers:
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.
Additional Information
Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the positions essential functions.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.
For accommodation information for employees and applicants with disabilities, please contact UTEPs Equal Opportunity Office at eoaa@utep.edu.