Assistant to the Deans of Justice Studies and Fire & Emergency Medical Services

Assistant to the Deans of Justice Studies and Fire & Emergency Medical Services

Salary

$47,100.00 - $58,836.00 Annually

Location

Public Safety Education Campus

Job Type

Full-time, Annual

Job Number

07062

• DIVISION*

Public Safety Education & Training

Opening Date

03/30/2026

Closing Date

4/9/2026 11:59 PM Eastern

FLSA

Non-Exempt

• Description
• Benefits
• Questions

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Position Description

Pay Grade: Assistant 8

This position provides support for the divisions deans,faculty,staff,public, students and other areas of the college.

Responsibilities and Duties (*Essential Functions)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

• Provides administrative office support the Dean of Justice Studies and the Dean of Fires & EMS
• Responds to email and answers the phone, dispenses appropriate information, schedules appointments and interviews for the Deans when needed, refers and screens calls when appropriate
• Oversees and ensures the accuracy of the end of the month processes to include monthly payroll, reports, daily logs, travel reimbursements, and time sheets
• Establishes and maintains record keeping systems that accurately show financial accounting for events and activities and files timely reports to external departments for grants and other funding
• Acts as back up for departmental administrative support to be able to prepare part-time contracts and monthly payroll information; coordinates with HR and accounting office for payroll issues
• Takes initiatives to solve problems, division issues, and campus issues to assist the Deans
• Acts as liaison between Deans, faculty, and other areas of the college
• Manages acquisitions, interprets financial reports, and applies data to maintain budget balances

Processes, monitors, and maintains instructional, non-instructional, and third-party contracts

Acts as back up for departmental administrative support to be able to create and maintain course sections from beginning to completion

Verifies accuracy and ensure compliance of departmental courses with Workforce Development and curriculum Registrar

Manages the accuracy and completeness of all travel authorization requests, travel reimbursement requests, and monitoring all travel expenditures against the divisional budget allocations

Maintains accurate and confidential employee information for the division

Prepares correspondence and/or information of a routine nature as instructed by the Deans

Schedules, reserves rooms, and coordinates attendance of division meetings; prepares agendas and takes meeting minutes

Manages the distribution of procedures regarding collection, review, and documentation of official class roll/attendance reports and grade lists verifications

Develops systems and processes to improve efficiency and streamline workflow within the divisions

Monitors and requests divisions website updates as needed

Verifies all documents requiring the Deans signature for accuracy and completeness

Participates in regular scheduled meetings with the Assistant to the Provost of Public Safety, and assists in recommending professional development for divisional secretaries

Reports and coordinates office moves, repairs, computer repairs with the PSEC Director of Campus Services

Qualifications

Knowledge, Skills & Abilities:

Excellent written and oral communication skills

Strong time management skills with demonstrated ability to multi-task and set priorities within tight timelines Excellent customer service skills

Ability to maintain confidentially

Ability to work with a high degree of accuracy in a fast-paced office environment Ability to maintain records accurately and be able to meet deadlines consistently Ability to work independently under minimal, general supervision

Maintains a professional presence and demeanor while working in a multi-tasking environment

Requirements:

Associate degree

Five years experience providing support in an office environment

Must have intermediate to advanced skills with MS Office products, specifically with MS Teams, MS Word and MS Excel

Preferences:

Bachelors degree in a related field Experience supporting college administration in a community college environment

Ellucian Colleague system and Informer experience

As an equal employment opportunity employer, Wake Tech values our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences of the Wake Tech community. We strive to be self-reflective of the kind of student body we represent and the culture we are building, and we care deeply about supporting each employees professional growth.

Benefits at a Glance

Wake Technical Community College provides a comprehensive, affordable insurance and benefits program. We are continuously investigating new benefit offerings that are responsive to the needs of our annual employees. Click here for more information.

• State Health Plan
• Health Care and Dependent Care Flexible Spending Accounts
• Health Care Exchange Notice
• Dental Insurance
• Vision Insurance
• Additional Supplemental Insurances
• Disability Plan
• NC Retirement Plan
• Leave (Vacation, Sick, FMLA, Civil and Military, Community Service, Education, and Voluntary Shared)
• Paid Holidays
• Prior State Service Verification
• Supplemental Retirement Plan
• Employee Assistance Program
• Education Benefits
• College Savings Program
• State Employees Credit Union
• State Employees Association of NC (SEANC)
• Employee Discount Program
• Identity Theft Insurance

For further information, please contact 919-866-7890.

Please note: Most temporary (part-time or full-time) employees do not earn benefits.

01

Describe your experience supporting multiple leaders, teams, or departments simultaneously. How did you prioritize competing deadlines, tasks, or projects?

02

Please describe the type of work environment in which you are most effective, including pace and volume of work.

03

How do you view the role of an administrative professional in supporting the overall effectiveness of a team? Please include examples from your experience.

04

Please describe your level of computer skills including specific programs and/or systems you frequently use.

Required Question

Employer Wake Technical Community College

Address 9101 Fayetteville Rd.

Raleigh, North Carolina, 27603

Phone 9198665934

Website https://www.waketech.edu/