Assistant to the Dean - Office & Administrative Specialist Senior

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Assistant to the Dean - Office & Administrative Specialist Senior

Institution:

Minnesota State University, MoorheadOffice & Admin Specialist Sr

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Moorhead

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$22.23 - $31.68

Position Purpose:

This position exists to provide administrative support to the Dean of Science, Health, and the Environment. This position has the responsibility of serving as an administrative assistant to the Dean in directing and supervising the operation of all office functions pertinent to the confidentiality, coordination and administration of the College of Science, Health, and the Environment.  Coordinate the Fall Research and Strong Summer Research grants, Goldwater Scholarship Program, CSHE and Nakken Scholarship Awards, IACUC, Preprofessional and 19A Faculty Grants. To assist the Dean in monitoring, managing and facilitating all the internal and external daily and ongoing processes necessary to carry out the responsibility for the administration of the College of Science, Health, and the Environment. This position also supports the Student Relations Coordinator.

Salary Range:

Rates for Fiscal Year 2027:

$22.62-$30.62 hourly.

$47,231-$63,935 annually.

Minimum Qualifications:

• Customer service skills sufficient to provide prompt, courteous, and accurate information to a variety of stakeholders in person, on the phone, via video conferencing, and through email and written correspondence
• Communication skills sufficient to create, edit, and respond to written communications using proper grammar, spelling, punctuation, and professional tone.
• Database, documents, and records management sufficient to maintain accurate and organized records and files, ensure data integrity, and retrieve information efficiently
• Word processing skills sufficient to develop, format, and edit correspondence, reports, and other administrative documents.
• Communication skills sufficient to interpret, summarize, and convey information clearly to diverse audiences, including faculty, staff, students, and external partners.
• Customer service and communication skills sufficient to establish and maintain effective working relationships with diverse populations using tact and diplomacy.

Preferred Qualifications:

• Associate degree in administrative support, business, or related field
• Experience working in a higher education or public sector environment
• Experience interpreting and applying organizational policies and procedures
• Experience performing accounting, budgeting, or expense tracking functions
• Experience coordinating schedules, projects, or events involving multiple stakeholders
• Experience hiring, training, or providing lead work to student employees
• Experience working within a shared governance or collaborative decision-making environment
• Experience using enterprise systems and business software applications (e.g., word processing, spreadsheets, financial or student information systems)

Other Requirements:

• The successful candidate must be able to lawfully accept employment in the United States by the day employment begins. The University regrets that we are unable to offer H-1B sponsorship at this time.
• A completed application will include a resume and cover letter.

Work Shift (Hours / Days of work):

Monday-Friday, 8:00 AM-4:30 PM.

Telework (Yes/No):

No

About:

Minnesota State Moorhead is a vibrant community that pushes you to forge your own path. Help shape a campus where students thrive, connect, and lead!

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

07-06-2026

Position End Date:

Open Date:

05-21-2026

Close Date:

06-12-2026

Posting Contact Name:

Gabby Bergquist

Posting Contact Email:

gabby.bergquist@mnstate.edu