Assistant to the City Secretary

Assistant to the City Secretary

Salary

$56,738.00 - $75,000.00 Annually

Location

Missouri City, TX

Job Type

Full Time

Job Number

C41-051226

Department

City Secretary

Opening Date

05/12/2026

Closing Date

6/12/2026 5:00 PM Central

• Description
• Benefits
• Questions

Definition

This is a full-time administrative position in the Citys General Department City Secretarys Office. Under general direction of the City Secretary, performs highly responsible executive-level administrative and coordination functions in support of the Mayor and City Council.

Serves as the primary executive support liaison to the Mayor and City Council to ensure daily office operations, communications, scheduling, and official activities are carried out in an efficient, professional, and operationally effective manner consistent with a High-Performing Organization (HPO).

Must be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Requires exceptional written and verbal communication skills, sound judgment, discretion, and the ability to operate with a high degree of independence.

Interact and communicate effectively and professionally with elected officials, executive leadership, staff, and the public. This position requires advanced computer proficiency, organizational skills, initiative, and the ability to manage sensitive and confidential information.

Reporting relationship: City Secretary

Examples of Work

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Provides direct executive-level support to the Mayor and City Council, including managing calendars, coordinating meetings, scheduling appointments, and organizing official engagements and travel.
• Serves as a liaison between the Mayor and City Council, City Managers Office, department directors, and external stakeholders to facilitate communication and ensure timely follow-up on requests, initiatives, and constituent concerns.
• Coordinates, tracks, and facilitates responses to constituent inquiries, complaints, and service requests by working collaboratively with departments to ensure resolution and customer satisfaction.
• Prepares, reviews, edits, and distributes correspondence, reports, presentations, proclamations, and briefing materials on behalf of the Mayor and City Council.
• Manages multiple calendars, including individual councilmember calendars, the Mayors calendar, and shared Council schedules, ensuring alignment with City priorities and commitments.
• Coordinates and supports special events, community engagements, ceremonial functions, and official meetings involving the Mayor and City Council.
• Assists with onboarding and orientation of newly elected officials, including coordination of training, resources, and operational readiness.
• Attends City Council meetings, work sessions, and related events as needed to support logistics, presentations, and coordination of materials.
• Responds to phone calls, emails, and correspondence directed to the Mayor and City Council, ensuring professionalism, accuracy, and timely communication.
• Conducts research, gathers data, and prepares summaries to support policy discussions, community engagement, and decision-making.
• Coordinates travel arrangements and processes travel-related documentation and expense reports for the Mayor and City Council in accordance with City policies.
• Collaborates with Communications and other departments to support public messaging, outreach efforts, and community engagement initiatives.
• Maintains strict confidentiality and exercises sound judgment when handling politically sensitive, confidential, or high-profile matters.
• Performs related duties as assigned.

Subject to evening/weekend work and 24-hour recall as necessary to support Mayor and City Council activities

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of municipal government operations, organizational structure, and City Council processes.
• Knowledge of principles of public administration, customer service, and executive support.
• Knowledge of applicable state and local laws, including the Texas Open Meetings Act and Texas Public Information Act (preferred).
• Strong written and verbal communication skills, with the ability to prepare clear, concise, and professional documents.
• Exceptional organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Ability to exercise discretion, maintain confidentiality, and demonstrate political awareness.
• Ability to analyze issues, problem-solve, and make sound decisions independently.
• Ability to establish and maintain effective working relationships with elected officials, staff, and the public.
• Proficiency in Microsoft Office Suite and other standard office technologies.

Ability to work independently with minimal supervision and adapt to changing priorities

Education, Experience, or Certification

• Bachelors degree in Public Administration, Business Administration, Political Science, Communications, or a related field preferred.
• Minimum of three (3) years of progressively responsible administrative or executive support experience, preferably in a municipal or public sector environment preferred.
• Experience supporting executive leadership or elected officials strongly preferred.
• Notary Public or ability to obtain within six (6) months.

Supplemental Information

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.

EMPLOYEE BENEFITS

The City of Missouri City is located less than 30 miles from Downtown Houston and is a great place to live, work, and play. Working for the City offers dual rewards: giving back to the community and making a difference in the lives of residents. With over 400 full-time employees, the City is committed to effective, efficient, and responsive service. We value our employees as our most important resource and offer one of the most attractive and comprehensive employee benefit packages in Texas.

BENEFITS Medical Plans (Three Options)

• Cigna - Health Savings Account (H.S.A.)

• Plan Type: High-Deductible Medical Health Plan

• Provider: Cigna

• Deductibles:

• Single: $2,500 annually

• Family: $5,000 annually

• Out-of-Pocket Maximums:

• Single: $5,000 annually

• Family: $10,000 annually

• Additional Details:

• Employee pays dependent premiums

• Contact HR/OD for a benefits summary, rates, and more details

• Health Savings Account (HSA)

• Provider: H.S.A. Bank

• Features:

• Use for qualified medical, dental, vision, and pharmaceutical expenses

• Contribution Limits:

• Employee only: $4,400 (IRS Limit)

• Employee & Family: $8,750 (IRS Limit)

• Catch-up (age 55+): $1,000

• City Contributions:

• Employee only: $1,500

• Employee & Family: $2,750

• Unused balances roll over and the account belongs to the employee

• PPO Plan

• Provider: Cigna

• Deductibles:

• Single: $1,500 annually

• Family: $3,000 annually

• Out-of-Pocket Maximums:

• Single: $4,500 annually

• Family: $9,000 annually

• Prescription Drug Co-pays:

• Generic: $10

• Preferred: $40

• Non-Preferred: $80

• EPO Plan

• Provider: Cigna

• Deductibles:

• Single: $1,500 annually

• Family: $3,000 annually

• Out-of-Pocket Maximums:

• Single: $4,500 annually

• Family: $9,000 annually

• Prescription Drug Co-pays:

• Generic: $10

• Preferred: $45

• Non-Preferred: $80

Dental Plans (Two Options)

• DHMO Plan

• Provider: Cigna

• Features:

• No deductible

• No annual maximum

• Member co-pay depends on the procedure

• PPO Plan

• Provider: Cigna

• Features:

• $1,500 per person annual maximum

• $1,000 orthodontic lifetime maximum

Vision

• Provider: Vision Service Plan

• Features:

• Eye Exam $10 Copay

• Frames $150 Allowance Annually

Life Insurance

• Provider: Ochs Securian Financial

• Coverage:

• $50,000 Basic Life, Accidental Death & Dismemberment (Paid by the City)

• $10,000 Group Term Life for Spouse (Paid by the City)

• Supplemental Life Insurance: Up to $500,000

Flexible Spending Account

• Provider: Flores

• Features:

• Pre-tax Medical Spending Account

• Pre-tax Dependent Care Account

Supplemental Insurance Policies

• Provider: Aflac

• Accident

• Short-Term Disability

• Critical Illness

• Hospital Indemnity

• Life Insurance

Retirement Benefits

Texas Municipal Retirement System (TMRS)

• Statewide retirement system

• 7% employee contribution

• City contributes 2 to 1

• Visit TMRS for more information

Optional Deferred Compensation

• 457 Plan and ROTH IRA available through Mission-Square

Other Benefits

Holidays

• 13 paid holidays per calendar year:

• New Years Day

• Martin Luther King Jr. Day

• Good Friday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Veterans Day

• Thanksgiving Day

• Friday after Thanksgiving Day

• Christmas Eve

• Christmas Day

• One additional floating holiday for regular, full-time employees

Vacation

• Earned based on years of service:

• 0-5 years: 14 days

• 6 years: 15 days

• 7 years: 16 days

• 8 years: 17 days

• 9 years: 18 days

• 10-14 years: 19 days

• 15 years or more: 20 days

• Employees working a 24-hour shift, including sleeping time, will have each shift counted as two 12-hour days.

Sick Leave

• 6 days per calendar year.

Educational Reimbursement

• With prior approval of the employees supervisor and Department Director, the City may reimburse up to 100 % of the cost of tuition, books, lab fees, etc. for work-related courses or degree plans associated with the employees current responsibilities or workshops/seminars and professional training sessions. This is based on the successful completion of required course(s) with a passing grade of C or better. The maximum reimbursement is $3000 per Fiscal Year.

Contact the Citys HR/OD Department for benefits summary, rates and additional details...

Employee Assistance Program (EAP)

• Provider: Alliance Work Partners

• 8 free counseling visits per family member, per issue, per year.

Wellness Program

• Free/reduced health screenings, health fairs, and free memberships to the Tennis & Recreation Center.

Fun Benefits

• Annual events like the Employee Holiday Luncheons, and Public Service Recognition Week.

01

How many years of experience do you have providing direct executive-level administrative support to senior leadership, elected officials, or executive management?

• No experience
• Less than 1 year
• 1-2 Years
• 3-5 Years
• More than 5 Years

02

Which best describes your experience working in a municipal government, public sector, or City Council environment?

• No municipal or public sector experience
• Internship or volunteer experience only
• Administrative support experience in a public sector organization
• Direct experience supporting executive leadership in municipal government
• Direct experience supporting elected officials, City Council, or City Secretary operations

03

This position requires handling confidential and politically sensitive information, attending evening/weekend meetings, as needed, and managing multiple priorities with minimal supervision. Which statement best describes your ability to meet these requirements?

• I am unable to meet these requirements
• I can meet some of these requirements with limitations
• I can meet these requirements with occasional accommodation needs
• I can fully meet these requirements independently and consistently

Required Question

Employer City of Missouri City

Address 1522 Texas Parkway

Missouri City, Texas, 77489

Phone (281) 403-8500

Website http://missouricitytx.gov