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Assistant to Dean

Odyssey Academy

Texas City, TX

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JOB DETAILS
SKILLS
Administrative Skills, Bookkeeping, Calendar Management, Communication Skills, Copying Machines, Data Collection, Database Programming, Educational Administration, English Language, File Maintenance, High School Diploma, Human Resources, Information Technology & Information Systems, Interpersonal Skills, Inventory Management, Mathematics, Multilingual, PC Software, Performance Reviews, Public/Media/Press/Analyst Relations, Purchase Orders, Spanish Language, Spreadsheets, Staff Training, Student Services, Telephone Skills, Travel Planning, Word Processing
LOCATION
Texas City, TX
POSTED
4 days ago
Job Description

Job Title: Assistant to Dean (Full Span, More than 500 Students)

Reports To: Campus Dean

School/Program: Odyssey Academy

Primary Work Site: Campus as Assigned

Calendar Days: 210

Pay Scale/Status: Paraprofessional Pay Scale (PCT5)/Non-Exempt

Summary:

Assist in organizing and managing the routine work activities of a school office and provide clerical services to the school dean and other staff members.

Responsibilities and Duties:
  • Assist the Campus Dean in the needs of running the business of the school and perform any duties as assigned by the Campus Dean.
  • Promote good public relations by assisting students, teachers, and parents.
  • Answer incoming calls, take reliable messages, and route to appropriate staff.
  • Schedule meetings and appointments for the Campus Dean.
  • Maintain confidentiality of information.
  • Maintain a schedule of appointments and make travel arrangements for school staff.
  • Originate, draft, distribute, file physical and computerized files, records and reports that are essential to the operation of the campus dean directed by the school dean.
  • Review and process personnel time records including leave requests and reports for submission to Human Resources Department.
  • Perform routine bookkeeping tasks, including simple mathematic operations, assist with the preparation of purchase orders and payment authorizations.
  • Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment.
  • Attend any/all meetings as they pertain to student services software and/or PEIMS.
  • Maintain a working knowledge of current PEIMS requirements and rules as related to registration, attendance and scheduling.
  • Compile relevant data as needed when preparing various federal, state and local reports.
  • Support campus staff in the use of the student information system.
  • Support the school receptionist with receiving incoming calls, take reliable messages, and route to appropriate staff.
  • Maintain inventory of supplies and materials for the school dean and other staff members.
  • Monitor school copiers for supplies and repair. Replenish supplies and schedule repairs if needed
Supervisory Responsibilities:
  • No direct reports
Qualifications:

Education/Certification:
  • High school diploma or GED
Knowledge/Skills/Abilities:
  • Ability to work congenially with school administrators, instructional personnel, support staff members, and others
  • Ability to perform a variety of duties concurrently
  • Ability to maintain control in stressful situations
  • Effective communication and interpersonal skills
  • Small office environment and frequent interruptions
  • Proficient skills in keyboarding, word processing, and file maintenance
  • Basic math skills
  • Ability to use personal computer and software to develop spreadsheets and databases and do word processing
  • Bilingual preferred (English/Spanish)
Experience:
  • Related experience, preferably in a public education environment preferred

About the Company

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Odyssey Academy