Assistant Office Manager

This position requires prior office experience, strong computer skills, and polished phone/customer service abilities. You will play a key role in daily operations, supporting customers, sales, and warehouse coordination.

Benefits:

• 401(k) matching
• Employee discounts
• Health insurance
• Paid time off

We’re a locally owned food distribution company in inner SE Portland, and we’re growing. We’re looking for a reliable, organized, and customer-focused Customer Service/Office Assistant to join our team.


This position requires prior office experience, strong computer skills, and polished phone/customer service abilities. You will play a key role in daily operations, supporting customers, sales, and warehouse coordination.


Responsibilities

•  Take customer orders by phone and input them accurately into the system 
•  Provide professional, friendly customer service on every interaction 
•  Handle accounts receivable (A/R) and accounts payable (A/P) tasks 
•  Perform data entry and maintain organized, accurate records 
•  Coordinate daily with warehouse and sales team 
•  Manage general office administration and support daily operations 

Qualifications

•  Prior office or administrative experience required 
•  Strong computer skills are a must (Excel, Word, email) 
•  Experience with NECS Entree software is a big plus 
•  Excellent phone presence and polished customer service skills 
•  Self-starter who can work independently and stay organized 
•  Strong attention to detail and ability to multitask 
•  Reliable, punctual, and professional 

Benefits

•  Company-paid health insurance 
•  Company-paid disability insurance 
•  Dental & vision insurance available 
•  401(k) retirement plan available 
•  Paid vacation 
•  Monday–Friday schedule (day shift) 
•  Family-oriented, team-first culture