AssistantOffice Manager
Location: Fort Wayne, Indiana
Hourly, $20-$25 an hour. (Based on experience)
Are you organized, detail-oriented, and ready to keep things running smoothly behind the scenes? Home Energy Pros is seeking a dedicated Assistant Office Manager to support our team’s success by managing financials, recruiting, and answering phones. This role is perfect for a self-starter who values accuracy, efficiency, and proactive problem-solving.
What You’ll Be Doing:
• Customer Communication: Answer incoming and missed calls, provide friendly and professional assistance, and route inquires to the correct department.
• Recruiting: Writing job descriptions, post openings, screening applicants, and coordinating interviews.
• Payroll Support: Assist the Office Manager with payroll processing.
• Office Coordination: Keep our office organized, maintain supply inventory, and support team coordination by managing schedules and resources.
• Administrative Support: Assist Office Manager in onboarding, managing staff records, and providing general administrative support to streamline operations.
What We’re Looking For:
• Eye for Detail: Precision and thoroughness in every task.
• Solid Accounting Knowledge: Basic understanding of accounting principles, with experience in managing accounts payable/receivable and reconciliations.
• Excel and Software Savvy: Comfortable with Excel, accounting software (QuickBooks or similar), and general office tools.
• Organized and Reliable: Ability to prioritize tasks, meet deadlines, and manage time effectively.
• Integrity and Discretion: Trustworthy with confidential information and financial data.
• Adaptable and Resourceful: Comfortable taking on new challenges and finding efficient solutions to keep the office running smoothly.
• Strong Communication Skills: Clear and professional when handling inquiries and assisting team members.
Why Home Energy Pros?
Join a team where your organization, accuracy, and proactive support will make a difference. We offer a collaborative, supportive environment and the chance to contribute meaningfully to our business’s success. If you’re ready to bring your skills to a growing company, we’d love to hear from you!